Personal Assistant

As a Personal Assistant, you will provide high-level administrative and organisational support to the General Manager and Senior Managers of Sales & Member Service. You'll play a key role in ensuring the smooth running of their day-to-day operations, while also contributing to projects that enhance the experience of our Sales & Member Service employees and the members we proudly serve.

This is a 12 month maximum term role predominantly based at our Joondalup office location; however, it would require some travel and days in West Perth.

What will you be doing?

• Managing diaries and inboxes: Proactively coordinating schedules, meetings, and travel for the General Manager and senior leaders, ensuring priorities are balanced and demands are managed with professionalism and discretion.
• Preparing meetings and materials: Organising internal and external meetings, preparing agendas, briefing packs, and board papers, taking accurate minutes, and tracking follow-up actions.
• Coordinating events and functions: Managing logistics such as venues, equipment, and catering, and supporting both business functions and team social events.
• Supporting financial and planning processes: Assisting with budgeting, forecasting, and financial reporting, including processing invoices, expenses, and reconciliations, while contributing to annual and business planning.
• Enhancing administration and record-keeping: Maintaining accurate filing and records systems, coordinating archiving, and identifying opportunities to improve administration processes.
• Providing project administration support: Assisting with key Sales & Member Service or group initiatives and projects to ensure smooth delivery.
• Building relationships and supporting the team: Establishing strong working relationships with senior leaders, executives, and external partners, while providing guidance to junior administration employees.

What are we looking for in you?

• Experience and Roles: Significant experience as a Personal or Executive Assistant, including roles as an Office Manager or Supervisor.
• Autonomy and Initiative: Ability to work autonomously, employ initiative to find solutions, prioritise tasks, and exercise discretion.
• Organisational Skills: Excellent organisational and administration skills with a proactive and flexible approach to work.
• Communication and Interpersonal Skills: Strong interpersonal, communication, and negotiation skills with a demonstrated ability to build and maintain relationships.
• Education and Certification: Relevant certification in Business/Secretarial studies and a Cert IV in Frontline Management are desirable.
• Values and Confidentiality: Ability to operate effectively in a Values/Behaviour-based organisation, role model behaviours, and uphold confidentiality.
• Planning and Financial Acumen: Skilled in planning and aligning work with organisational goals and applying financial acumen to make informed business decisions.

What can we offer you?

• Innovative Environment: Work with a team that is trying new and creative things in a changing environment.
• Focus on Career Development: Join a team that values personal development and enables continuous learning opportunities, and career progression within a supportive and growth-focused environment.
• Work-Life Balance: Benefit from flexible and hybrid working arrangements, including temporary remote work options and a focus on work-life balance.
• Impactful Projects: Contribute to high-impact projects or products that directly enhance RACWA's services to its members and the community.
• Diverse and Inclusive Workplace: Be part of an organisation that embraces diversity and inclusion, ensuring a welcoming environment for all employees.
• Employee Wellbeing: Take advantage of a strong focus on employee wellbeing, including mental health support, wellness programs, and fitness incentives.
• Community and Social Responsibility: Engage in meaningful community and social responsibility initiatives that align with RACWA's values and mission.

About RAC

RAC WA is a member-focused organisation dedicated to serving the Western Australian community. Our mission is to create a safer, more sustainable, and connected future for all Western Australians.
RAC values inclusivity, diversity, and flexibility in the workplace. As an Equal Opportunity Employer, we welcome everyone. For assistance during the application process, contact