Office & Building Coordinator - 0.8 FTE

1 week ago

Melbourne, Victoria, Australia Incolink Full time $70,000 - $120,000 per year

Office & Building Coordinator - Part time 0.8 FTE

  • Unique financial services organisation within the commercial construction industry
  • Financial, career, physical, mindhealth and wellbeing focus to the work
  • Use your skills to help workers and employers in the construction industry
  • Part time - 4 days per week (Monday to Thursday)

About Us

Incolink is a joint enterprise of employer associations and industry unions in the Victorian, Tasmanian, South Australian and NSW commercial construction industry.

We are Australia's number one entitlement fund with a simple focus — to be the leading provider of worker entitlements, insurance and wellbeing services to the commercial construction industry. Our unique mix of financial, mindhealth and wellbeing services enables us to support worker and employer members, continually improve our service offering, and reinvest back into the industry.

The role

This role ensures the facilities management of Incolink's head office building and all corporate administration activities function smoothly and efficiently. The role also manages the motor vehicle fleet, tenant liaison matters, staff car parking and coordinates internal staff committee meetings.

Responsibilities

Actively manage the ongoing positive relationships with workers and employers by:

  • Oversee facilities management activities and plan and project manage building improvements and maintenance work.
  • Ensure office configuration and space requirements and contemporary and fit for purpose.
  • Manage building security provider, be first responder on security issues, and coordinate building access for external stakeholders
  • Oversee motor vehicle fleet, pool car bookings and staff car parking.
  • Ensure office and amenities and suitable and WHS compliant.
  • Provide general administrative support of the Executive when required and assist with the planning and organisation of internal/external events.
  • Manage office administration expenditures and manage the budget.
  • Manager security card issuance in conjunction with IT department and liaise with same on staff equipment issues.
  • Maintain policies and procedures for office/building administration and assist with onboarding of new staff.

Skills / Experience

The ideal candidate will have:

  • Excellent written and verbal communication skills
  • Keen attention to detail and time management skills
  • Full drivers licence
  • Appropriate certificate courses (ie Fire Warden & OHS) or ability to obtain
  • Ability to organise and set priorities in a diverse and changing workload
  • Project management experience, preferably with facilities projects
  • Office administration experience
  • Demonstrable discretion and confidentiality skills
  • Flexibility with work hours as required to key building/facilities management tasks.

Applications close Monday, 22 September 2025 at 12 noon.

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