Office Manager

3 days ago

Brisbane, Queensland, Australia Guerrilla Maintenance Services Full time $60,000 - $80,000 per year

An opportunity exists to join a dynamic small business which provides Civil & Mechanical engineering and construction services to the Mining & Heavy Industry's. The business has a reputation built on reliability, quality service and standards backed by customer engagement and satisfaction.

This role will play an integral part in supporting the continued business growth and brand promotion. Working closely with the Senior leadership team - Principal Engineer, Operations Manager, Maint&Const Superintendent and Senior Engineer, you will support this high performing team of professionals and lead the day-to-day administration functions, procurement HR, accounts responsibilities and planning and booking logistics.

We are looking for someone to join our team who is a natural people person that understands the importance and power of a processes driven work environment and actions. You will be required to contact short listed candidates in recruitment drives and, manage the onboarding process which is best managed through phone calls and conversations rather than email.

We require the incumbent to work within our current systems and processes and propose any improvements along the way. All work need to utilise standard Microsoft software products and our accounting software – Xero. You'll be high functioning in your ability to work autonomously, as this role is 100% work from home, but connectable on Teams platforms. You'll be multiskilled throughout your day processing multiple actions in what may seem sporadic, but your approach will be methodical and seamless.

As the Office Manager you'll be a 'grace under pressure' who gets a genuine kick out of having everything in its place and being one step ahead of the team and clients. Human Resource or Office Administration experience within the Mining industry is not essential, however it will be very highly regarded as the industry is one in it's own – you have to have worked in it to really understand it. Knowledge of travel (flight, hire cars, hotels) booking is a must. While the role covers off on many aspects, the key areas of focus are:


• Office Management & Administration;


• HR Administration; and


• Accounts – all aspects utilising Xero and add ons.


• Project Crew onboarding & logistics planning & booking Key Responsibilities (but not limited to):


• Manage the day-to-day Office and Administration function of the business, ensuring a productive and efficient work environment that is ISO compliant;


• Daily monitoring of administrative key dates and timelines to ensure systems and systems documentation (registers) remain current.


• Support job scheduling, resource allocation, readiness and internal on-boarding and client sites on-boarding requirements.


• Resource mobilisation and travel and accommodation bookings and requirements and advising staff and clients accordingly.


• Management of Accounts Payable, Accounts Receivable, Reconciliation, Payroll and general bookkeeping using XERO .


• Procurement activities: site equipment, supplies and services, inventory management (uniforms and workwear), and other as directed.


• Lead business process improvement initiatives in a collaborative manner to support the growing needs of the business.


• Document management, electronic filing and project document management tasks.

If you are an Office Administration professional looking to make an impact in a growing business and meet the above requirements, please apply now.

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