Program Officer

Program Officer

Purpose:
This position is responsible for coordinating all scheduled tours as well as the Civics and Education Endowment field trip grants.

Representative Duties

• Promoting the tour program and the Civics and Education Endowment grants.
• Responsible for requests for assistance and interpreting program policies and requirements.
• Processing requests for funding, including notifying applicants of funding amounts, helping to prioritize grant recipients based on established criteria (if there isn't enough money for everyone), preparing paperwork, performing compliance reviews (e.g., schools bring the number of students they say they will bring and they fulfill other grant obligations).
• Entering, tracking, maintaining, analyzing and reporting program data, including tracking the money available for grants to schools to assure the program remains within budget and creating reports.
• Communicating with teachers and school business offices to make sure paperwork is completed, tours are scheduled, and the experience is satisfactory.
• Providing information on tour stops and pre-tour and post tour lessons.
• Scheduling tours and tour guides.
• Providing back up for tours.
• Distributing and analyzing post-tour evaluations and making recommendations for improvement.

Knowledge Of

• Knowledge of Microsoft Office Word, Excel and Power Point programs.

Skills In

• Exceptional customer service
• Attention to detail

Ability

• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with employees, school administration, and the public.
• Ability to plan, organize and maintain deadlines

Education

• Bachelor's degree in human services, business, or related field.

Experience

• One year of experience in the agency program or related field.
• Other combinations of education or experience may be substituted.

Minimum Physical/Mental Requirements

• Normal office environment.
• Work may involve travel to perform duties including inspections, community activities, or onsite program evaluations.

Hours Of Operation
The Montana Heritage Center operates seven days a week: Monday – Friday from 6:30 a.m. to 6:00 p.m., Saturday from 9:30 a.m. to 5:30 p.m., and Sunday from 11:30 a.m. to 5:30 p.m.

As an employee of the Montana Historical Society, your work hours may fall outside the regular Monday to Friday, 8:00 a.m. to 5:00 p.m. schedule.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

Hourly

Telework Eligibility: Not Telework Eligible Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

: 1 Employee Status: Regular Schedule: Part-Time

Job Type

: Standard

Shift

: Day Job

Travel

: Yes, 5 % of the Time

Primary Location

: Helena

Agency: Montana Historical Society Union: Montana Federation of Public Employees

Posting Date

: Nov 14, 2025, 10:30:40 PM

Closing Date (based on your computer's timezone)

: Nov 30, 2025, 6:59:00 AM

Required Application Materials: Cover Letter, Resume

Contact Name: Beth Strandberg | Contact Email: | Contact Phone: The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.