Project Administrator

2 weeks ago

Rose Bay, Australia Pamment Projects Full time $80,000 per year

Conduct detailed take-offs in Buildxact and JACKAPP across Architectural, Structural, Stormwater and Geotechnical drawings, including curved brick walls, structural steel beams, underfloor heating, home automation, contiguous piling, bulk excavation, lighting/GPOs/switches, stormwater drains and shoring.

Maintain project administration and records for North Bondi, Bronte and Bellevue Hill.

Prepare build proposals for cost-plus contracts; estimate Site Establishment, Excavation, FRP, Structural Carpentry, Mechanical, Electrical, FF&E and Builder's Margin.

Analyse subcontractor quotes; summarise pricing, inclusions/exclusions and recommend suppliers/consultants. Source and procure from premium suppliers and subcontractors (e.g. Hardware Box, Miele, Arc Roofing, Improva, DIG IT CIVIL).

Monitor contractor performance via invoices and Site Diaries; liaise with Site/Construction Managers; report variations against tender drawings.

Coordinate Certificates of Compliance for occupational certification with local councils.

Organise construction permits (e.g. road closures) with the City of Sydney and Waverley Council.

Handle enquiries and resolve issues from clients, neighbours, subcontractors, suppliers and council representatives.

Prepare and issue RFQs, Purchase Orders and Change Orders; manage variations.

Prepare and review internal submissions and reports.

Oversee financial administration: process subcontractor payments; issue client invoices in JACKAPP; liaise with Accounts to reconcile in Xero; close out final accounts and retentions.

Finalise finishes, specifications and technical documentation to deliver the design intent.

Review and approve subcontractor SWMS via SignOnSite on behalf of Project Managers/Site Supervisors.

Advise senior management on procurement lead times and program impacts; align with the rolling 3-week look-ahead.

Collaborate with Project Managers, Architects, Engineers and clients; conduct technical site walkthroughs (e.g. Electrical with Architect; Piling with Structural Engineer) to confirm buildability.

Job Type: Full-time

Pay: $80,000.00 per year

Benefits:

  • Professional development assistance
  • Salary packaging

Work Location: In person

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