Contract Administrator

At Fleetwood Australia, we are at the forefront of a construction revolution, harnessing the transformative power of modular methods to redefine the Australian market. By embracing innovative, efficient and sustainable building practices, we are not only enhancing the quality of life for communities but also setting new benchmarks across key sectors, including education, social housing, health & aged care, and government projects.

As a market leader Fleetwood is committed to delivering exceptional outcomes that meet the diverse needs of our clients and stakeholders. Join us in shaping a brighter future, where cutting-edge construction solutions pave the way for sustainable growth and positive change in our society. Together, we can build a legacy of excellence and community well-being.

Fleetwood Australia is an ASX-listed company, our vibrant culture is firmly grounded in our core values: Zero Harm, Collaboration, Integrity, Accountability and Innovation. These principles guide our daily operations and foster a supportive environment where every team member is empowered to contribute their best. Our vision is to create innovative spaces for people to thrive, while our purpose is to be the leader in reimagining sustainable spaces. We believe that a commitment to safety, teamwork, ethical practices, and forward-thinking solutions not only drives our success but also enhances the well-being of our employees and the communities we serve.

About the role:
 

Due to an increasing pipeline of work, we require an experienced Contracts Administrator to join our Victorian Construction team as a key commercial support member in the delivery of a range of specialised modular construction projects. You will be responsible for managing and driving subcontract implementation/administration and scope of works. Ensuring head contract conditions are captured back-to-back in sub agreements. and overseeing all aspects of contract administration including contract preparation, negotiation, execution and monitoring. You will work closely with our project managers and commercial team to ensure compliance with contractual obligations and deadlines. 

This position will be based out of our Derrimut office where we can offer a hybrid/flexible work environment. The position is Full time.

The key responsibilities of the role are:
 

• Responsible for project head contract and subcontract management (progress claims, payment schedules, variations, contract deliverables, issuing contract notices, EOT, Latent Conditions, training plans).
• Invoicing and progress claims in accordance with project bank account requirements.
• Assist the Construction and Project Managers to monitor project timelines and review the performance of individual projects against deliverables.
• Assist with internal cost control and forecasting and ensure job budgets align with customer orders, highlighting discrepancies.
• Coordinate and administer all project start up items such as insurances, building approval plans, council permits, dilapidation reports, establishment of project bank accounts.
• Coordinate and compile handover documentation and manuals and drive the certification and handover process.
• Monitor and update registers in a timely and accurate manner (variation registers, EOT's, RFI's, SI's, Contract Registers, etc).
• Develop and maintain effective working relationships with all. program/project stakeholders, internal and external.
• Assist in the review and development of contract management. systems and administrative procedures.
• Subcontract administration.

About you:
We are looking for a highly skilled, commercially minded, and experienced individual to provide effective administrative support in the delivery of contract management for project works. The ideal candidate will have at least 3 years of experience in contract and project administration, preferably within the construction industry, and possess a strong understanding of AS4300 contracts, project bank accounts, and training plans. You will need excellent organizational and time management skills, with the ability to work under pressure and meet deadlines while maintaining attention to detail. Strong communication skills, both written and verbal, are essential for liaising with internal teams, clients, and stakeholders. The successful candidate will be proactive, results-driven, and have a demonstrated ability to manage multiple projects, ensuring compliance with contractual conditions and internal procedures. You will be comfortable working in a fast-paced environment and have experience using Microsoft Office programs, with familiarity in Navision being an advantage. 

To be successful in this role you will demonstrate:

• Minimum 3 years' experience in a contract administration role, in the commercial construction or manufacturing sector, with demonstrated ability to oversee the management of multiple projects at varying stages through to successful completion within time and budget.
• Managing and driving subcontract implementation/administration and scope of works.
• Ensuring head contract conditions are captured back-to-back in sub agreements.
• Specific experience required in administering AS4300, managing project bank accounts and training plans.
• Excellent written and verbal communication skills.
• Time management skills with an ability to work under pressure and prioritise workloads to meet deadlines.
• Advanced clerical and administrative skills including sound analytical skills and accurate record keeping.
• Intermediate computer literacy including Microsoft suite of programs. Experience in Navision would be an advantage.
• Commitment to the efficient and effective delivery of quality customer service.
• General Construction Induction card (white card) and current driver's license.

Why work for Fleetwood?
 

• Be part of an exciting transformative time in our business, on a trajectory of growth
• Join our values-led culture, where Collaboration, Integrity, Accountability, Zero Harm and Growth through Innovation are at the heart of how we work and lead.
• Access opportunities for professional and career development across our group of companies, Fleetwood is an ASX listed company and industry leader
• Access flexible work options that support your productivity and wellbeing
• Access company benefits and discounts
• Fantastic salary package including company benefits and rewards.

All successful applicants may be required to complete a functional medical including drug & alcohol assessment. 

All final applicants for this position will be asked to consent to a National Police check. Applicants with criminal records are not automatically excluded from applying for this position and each application will be considered on its merits. 

How To Apply:
  

Please submit your CV and cover letter by clicking on the 'Apply' button below.  

Fleetwood Australia acknowledges Traditional Owners of Country throughout Australia and recognises the continuing connection to lands, waters, and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures, and to Elders, past and present. 

Agency submissions will not be accepted without prior approval from the Fleetwood Australia Talent team. All agency candidates must be submitted through our online portal to be valid.