Commercial and Legal Administrator

Why Work at Clarke

We have met today's energy needs while planning for tomorrow's for over 100 years. Beginning with the first modern generator, the Rehlko Automatic Power & Light, launched in 1920, Rehlko has been an innovative leader in energy resilience. 

Our product range includes engines, generators, power conversion, UPS systems, EV components and electrification solutions, microgrid controls and management, clean energy solutions, and much more that serve a broad spectrum of OEM, residential, industrial, and commercial customers.

Our priorities are global: the stability from steady energy sources and reliable back-ups. The power to be able to harness energy, and the freedom of not being dependent on an aging centralized grid. The confidence that clean energy solutions offer when it comes to a sustainable world, and the commitment to keep innovating towards greater impact.

At Rehlko, our team members are the essential energy that powers our organization's success. We are committed to fostering a safe and sustainable work environment where safety is everyone's responsibility. We empower every team member to actively participate in our Zero Is Possible safety culture by encouraging open communication, proactively reporting hazards, following protocols, and suggesting improvements. Join us in creating an energy resilient world for a better future

Why You Will Love this Job:

Purpose

Reporting to Senior Legal Counsel, the Commercial and Legal Administrator is an integral member of the legal team providing administrative support and facilitating the execution and document management of contracts and other legal documents within the Commercial business unit.

The primary purpose of the role is to provide administrative coordination and support to the Legal team, and organisation and maintenance of contracts and other legal documents. Key focus areas include administrative support to the Legal team to facilitate and ensure timely delivery of services, organisation and maintenance of contract and other legal document registers, scheduling and coordinating meetings and movements, and ability to work proactively.

Major Responsibilities / DutiesQUENSHT

• Contributes to and participates in the IIF philosophies and culture at Clarke Energy.
• Takes care of their own health and safety at work and ensures their acts do not adversely affect the health, safety and environment of others.
• Stops unsafe work practices, either their own or of other workers.
• Identifies and reports health, safety and environmental hazards and implements corrective actions.

Technical

• Administrative support for the legal team, including:
  • administrative coordination;
  • filing and retrieval of documents, preparing drafts, formatting, printing various documents;
  • organising and facilitating execution of documents via DocuSign or similar;
  • providing administrative assistance to ensure the timely provision of legal advice, including in all facets of the Legal team's delivery (including tender proposals, contract negotiation and close-out, general advice);
  • assisting with presentations and training.
• Preparation and maintenance of the various Registers held by the Legal team including Legal Contracts, Bank Guarantee, Confidentiality Agreements, Lease and Channel Partner Agreements Registers.
• At all times, maintain strict confidentiality of all matters within the legal team and the wider Commercial business unit.
• Assist the Document Controller with peripheral tasks as required;
• Assist with Reception/Switchboard cover as per Roster and adhoc when required;
• Reconcile expense reports for Director monthly/as required;
• Other tasks as required from time to time.

Personal Management

• Takes ownership and responsibility for personal work outcomes.
• Effectively prioritises tasks and manages workload to meet deadlines.
• Maintains a strong focus on achieving results.
• Treats colleagues with fairness and respect, in alignment with company industrial relations and HR policies.
• Demonstrates initiative and productivity while working independently with minimal supervision.
• Willingness to work extended hours or travel interstate when required to achieve business objectives.

Communication

• Communicates confidently and effectively with stakeholders across all areas of the business.
• Demonstrates clarity and professionalism in both written and verbal communication.

Customer Service

• Builds strong relationship and trust with internal stakeholders.
• Consistently delivers high quality support that meets or exceeds stakeholders' expectations.

Continuous Improvement

• Actively contributes to the enhancement of internal systems and service delivery.
• Demonstrates a proactive approach to identifying and implementing improvements.

Key Performance IndicatorsTechnical Delivery

• Ability to demonstrate document management is accurate and efficient, and all document registers are maintained and managed correctly and up to date.
• Supporting the Legal and Commercial Teams to deliver service within required timeframes as communicated.
• Supporting and facilitating the process of executing a variety of contracts at Clarke Energy within required timeframes as communicated.
• Collaborative style of working to build relationships and deliver outcomes.

Customer

• Maintain effective relationships with internal stakeholders.

Corporate Objectives

• Embrace, promote and contribute to the Incident and Injury Free (IIF) culture at Clarke Energy.
• Contribute to the delivery of Company Business and QUENSHT objectives.
• Adhere to company processes, policies and procedures.

Key RelationshipsAll Commercial Team

• Commercial Director
• Commercial Manager
• Senior Legal Counsel
• Contracts Administrators

Managers

• Application and Proposals Manager and team
• Relhko Sales Manager and team
• Principal Engineers and team

Finance

• Accounts payable

Required qualifications / experience / skills

• Previous experience in similar role / position, including familiarity and proficiency around contracts and confidentiality agreements.
• Excellent written and verbal communication skills.
• High computer literacy, experience and capability to use:
  • Outlook (Essential)
  • Word (Essential)
  • Excel (Essential)
  • Power Point (Essential)
  • SharePoint (Essential)
• Ability to work under pressure, including effective prioritisation of tasks and working efficiently.

About Us

Clarke proudly offers a rich history steeped in creativity and commitment to our associates and communities, along with competitive benefits and compensation. Our Purpose—Creating an energy resilient world for a better future—and Values: Curiosity, Trust, Pace, and Excellence, are important cultural components that shape the way we work and relate to one another. Learn more about Clarke at In addition to the investment in your development, Clarke offers a benefits package including a competitive salary, health, vision, dental, 401(k) with Rehlko matching, and more?"Clarke is an equal opportunity employer that prohibits discrimination and will make decisions regarding employment opportunities, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination, without regard to race, creed, color, ethnicity, religion, sex, pregnancy, childbirth, or related medical conditions, genetic information, age, national origin, citizenship, ancestry, caste, mental or physical disability, marital or familial status, sexual orientation, gender identity or expression, genetic information, political belief or affiliation, union membership status, military status, veteran status, or any other characteristic protected by national, state, local, or other applicable laws.

Our Values

Curiosity – Seek, learn, share
Trust – Go farther together
Pace – Focus to go faster
Excellence – Find the win every day 

---