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Admin Assistant and Office Support
3 weeks ago
About Utopia Coffee
Utopia Coffee is a thriving independent Australian business passionate about sourcing and importing high-quality African green coffee, primarily from Ethiopia. Driven by our commitment to quality and sustainability, we pride ourselves on fostering strong connections with the people and communities of the origins from which we source. As we embark on an exciting growth journey, we invite enthusiastic and vibrant individuals to join us.
About the Role
This position is a part-time role with full-time potential. As a national company, you may have the potential to relocate to major cities across Australia. This is an engaging opportunity to enhance your career and professional experience.
Initially, you will handle general administrative tasks such as invoicing, order management and sample dispatch. Depending on your skills and interests, you may also explore business development, sales and quality control.
What Are We Seeking?
We seek an ambitious, detail-oriented candidate with a strong sense of responsibility and persistence.
We value a curious mindset that encourages proactivity and collaboration within our team.
Above all, we value loyalty, dependability and an eagerness to grow with us.
Key Qualifications:
Excellent written and verbal communication skills, along with excellent interpersonal skills.
Proficiency in Microsoft Office.
Self-motivated and proven ability to learn quickly and adapt to our fast-growing business.
Ability to work independently and take pride in one's work.
Ability to prioritise and promptly execute daily tasks, requiring organisational skills.
Highly Desirable Qualities and Skills
Relevant experience in administrative tasks, order management, and office management.
A genuine passion for the coffee industry.
An understanding of the coffee industry and its practices.
Certificate in Business Administration or equivalent relevant qualification.
Essential Duties and Responsibilities:
Perform administrative and back-office tasks.
Manage orders and logistics.
Dispatch samples.
Assist with financial duties, including processing invoices and basic bookkeeping.
Handle account and relationship management as well as sales activities.
Communicate with potential customers.
Manage our CRM system.
Participate in industry events and cupping sessions.
Manage social media content, including brand recognition and industry engagement marketing strategies.
*Please note that only shortlisted candidates will be contacted.
*Full working rights are required.
Are you ready to ignite your career with us? If so, please send your resume and a cover letter to
We look forward to hearing from you
