Executive Services Officer

*About the School
Yeronga State High School is committed to providing quality pathways to success for every student. With a focus on high standards, strong foundations, and innovative teaching, we value quality, harmony, and sustainability. Our inclusive approach ensures that all students have access to broad learning opportunities that prepare them for a balanced future. We promote resilience, global citizenship, and respect for diversity, enabling students to work collaboratively and break down barriers. At Yeronga, students gain the knowledge, skills, and confidence to pursue further education in Australia or overseas and to make a positive difference in their communities and the wider world.
About You
We are seeking a motivated, detail-oriented professional with excellent communication skills and a strong commitment to supporting executive leadership. You are highly organised, structured, and adaptable, with the ability to manage both high-level responsibilities and day-to-day tasks with efficiency and professionalism.
While experience in the education sector is not essential, it would be highly regarded. More importantly, you bring a collaborative attitude, a willingness to learn, and a proactive approach to problem-solving.
As part of a fast-paced and continuously improving environment, it's essential that you are a team player who is flexible, reliable, and ready to go above and beyond to contribute to the success of the school. A positive, can-do attitude and the ability to thrive in a dynamic setting will see you succeed in this role.
Your Role
As the Executive Services Officer, your responsibilities will include, but are not limited to:
Provide high-level daily administrative support to the Principal and Deputy Principals, including diary management, travel arrangements, and workflow coordination
Prepare and manage confidential documents, reports, and correspondence
Interpret and apply departmental and school policies, ensuring compliance with legislative and procedural requirements
Record and distribute meeting minutes, and provide summaries of briefings as directed by the Principal
Manage and maintain the school calendar, ensuring accuracy and timeliness of key dates and events
Handle school purchases using the corporate card, including reconciliation of statements and management of supporting documentation
Assist Deputy Principals with teacher absences by maintaining the absence register, booking relief staff, and managing entries in Tracer for payroll purposes
Coordinate and manage key school events such as Awards Night, Graduation, ANZAC Day Ceremony, Open Day, and Parent-Teacher Interviews
Collaborate with teaching staff and the Student Services team to produce and distribute consent forms for excursions
Provide support for additional school events, including creating certificates, assisting with bookings, and other administrative tasks as required
Other tasks as requested
\\ Please note: this role requires a 6.30am start each day \\
Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position.
Interested? To Apply
Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history).
Attach a written statement (2-page maximum) outlining your skills and abilities relevant to the role. You can use the 'your role' section as a guide.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.*