Programs & Events Coordinator

• Social enterprise developing leaders for a stronger Victorian community
• Key role in programs/events coordination team
• Melbourne CBD-based with flexible work from home options
• Small, dynamic, diversity-friendly team, and large alumni network
• 1.0 FTE

ABOUT LEADERSHIP VICTORIA

Leadership Victoria (LV) is a dynamic, innovative not-for-profit organisation working to realise our vision of a more equitable, inclusive and sustainable world.  For over 30 years we have been developing and mobilising purpose-driven leaders from all sectors with a commitment to a stronger Victorian community, including through our flagship Williamson Community Leadership Program.

We deliver unique, transformational learning experiences that develop, connect and inspire leaders across all sectors to strengthen communities and tackle society's complex and systemic problems. By bringing together leaders with diverse perspectives, experiences, backgrounds and identities, we build enduring networks ready to address challenges and barriers to equity, inclusion and sustainability.

ABOUT THE ROLE

This is an amazing role for the right person You will be part of our small, dynamic Program Design and Delivery Team, supporting the delivery of LV's unique leadership programs and events. You will contribute to the design, planning and delivery of these innovative and inspiring experiences: workshop days, residential immersives, webinars and in-person events.

Fundamentally, this role is one of event planning and coordination. You will work collaboratively to develop and execute program delivery plans, including participant registration/selection and management, bookings and liaison for program and event venues, organisation of program materials, and in-person coordination on program and event days.

LV has a strong program portfolio and big ambitions, and we need passionate, smart, creative, resourceful people to help us to bring them to life.

APPLICATION

To apply for this role, please submit a CV and cover letter expressing your interest to , or through Seek.  Enquiries can be submitted to the same address.

Closing Date: Monday 1 September But please note, we are keen to have someone start as soon as possible, and will be actively reviewing applications as they are received. So please don't wait too long to apply

MORE INFORMATION

KEY RESPONSIBILITIES & DUTIES

• Contribute to the development of LV's annual program plan, including ideas for program design and unique locations and speakers.

• Collaborate on delivering high-quality program and event experiences (workshop days, residential immersives, webinars and in-person events) in particular by:

• Coordinating participant registration/selection processes.

• Acting as the main point of contact for program participants, providing timely and clear communication regarding program details, schedules, and requirements.
• Coordinating program logistics, including scheduling, research and booking of venues, materials preparation, and catering and transport arrangements.
• Liaising with external suppliers to secure program-related services and materials, negotiating contracts, and managing relationships to ensure cost-effective delivery.
• Maintaining accurate and up-to-date program records, including participant lists, attendance records, and evaluation feedback.
• Engaging and coordinating guest speakers, including assisting with the preparation and provision of speakers' briefs.
• Providing logistical and administrative support to program facilitators on the day of delivery, including troubleshooting any issues that may arise.
• Optimise access to, and support in, LV programs for participants from diverse backgrounds including people with disabilities, Aboriginal and Torres Strait Islander Peoples, LGBTIQA+, CALD backgrounds, young and emerging leaders, and women in all their diversity.
• Collaborate on developing and analysing program evaluation to capture participant insights and outcomes, and identify opportunities for improvement.
• Support the Marketing & Communications team by capturing and highlighting stories from guest speakers and program activities to showcase impact.
• Support the Finance & Admin Lead with program-related financial information (eg supplier quotes and invoices).
• Help develop strategic networks and partnerships to increase LV's impact, and contribute to strategic projects across LV as they arise.
• Other duties as required by the Programs & Events Coordination Lead or CEO, having regard to your skills, training and experience.

KEY ATTRIBUTES & EXPERIENCE

The ideal candidate for the position will have the following attributes and experience.  However, even if you don't have everything listed, please apply as you may still be the right person for us

Required

1. Excellent inter-personal skills, with the ability to quickly develop rapport with stakeholders of all abilities, backgrounds and seniority.
2. Highly organised, able to plan and manage multiple projects in collaboration with colleagues and other stakeholders.
3. At least 3 years' experience in programs/events coordination or hospitality.
4. Strong written and verbal communication skills, attention to detail, and the ability to present information/data simply and effectively.
5. Initiative, a can-do attitude, customer-centric mindset, and the flexibility to change priorities when needed.
6. Strong digital literacy.

Desirable

1. Experience using project management, learning management, and customer relationship management (CRM) systems.
2. Relevant qualifications in event management, administration, communications, etc.

REPORTING AND ACCOUNTABILITY

The Events & Programs Coordinator reports to the Programs & Events Coordination Lead, and works closely with the Program Designer/Facilitators, Partnerships Lead, Finance & Admin Lead, and Marketing and Communications Lead. This position has no direct reports.

BENEFITS OF WORKING AT LEADERSHIP VICTORIA

• Flexible, inclusive, values-based, diversity-friendly, family-friendly.
• Fun work culture, with a social purpose, in an accessible and contemporary Melbourne CBD office.
• Opportunity to engage with a diverse range of exceptional stakeholders, including program participants, guest speakers and alumni from a diverse range of backgrounds and organisations.
• High degree of collegial support and professional development.
• Generous leave provisions, including three (3) 'grace and favour' days (on a pro-rata basis) in the week the Christmas/Boxing Day public holidays fall.

EMPLOYMENT CONDITIONS

To be eligible to apply for this position you must be an Australian or New Zealand citizen, permanent resident or hold a valid work permit or visa.

LV is an Equal Opportunity Employer and has a diversity-friendly culture. People with disability, people from culturally and/or linguistically diverse backgrounds, and Aboriginal and Torres Strait Islander people are encouraged to apply for this position.

Employment terms and conditions will be consistent with the Fair Work Act and set out in a contract of employment. Annual salary will reflect individual skills and experience.

There will occasionally be a requirement to attend activities outside of normal business hours.

The successful applicant will require a Police Check (costs reimbursed) and must agree to adhere to all LV policies and Code of Conduct.