Assistant to the CEO

5 days ago

Newcastle Maitland Hunter, Australia ARMA Group Pty Ltd Full time $104,000 - $130,878 per year

Executive Assistant – ARMA Group (Maitland, NSW)

Be the right hand to our CEO and Leadership Team

Maitland-based | Fast-growing brokerage | Key role supporting our CEO & Executive Team

Are you the type of person who loves being the organiser, the problem-solver, and the go-to for getting things done? At ARMA Insurance Brokers, we're looking for a skilled Executive Assistant who thrives in a fast-paced environment and enjoys working closely with leadership to make a real impact.

About Us

At ARMA, we're not your average insurance brokerage. We're part of the Community Broker Network (CBN), which means we have national strength with a strong local presence. From farms to family homes, tradies to large businesses, we're passionate about protecting what matters most to our clients.

We're also a business that's growing fast here in the Hunter Valley, and we want an Executive Assistant who's ready to grow with us.

The Opportunity

This isn't a back-office admin role, it's a chance to be at the centre of our executive office, working directly with the CEO and senior leaders. You'll manage schedules, coordinate board meetings, prepare presentations, and support key projects that shape the future of our business.

Every day will be different, and you'll play a big part in keeping our executive team focused, organised, and moving forward.

What You'll Do

  • Keep the CEO and Executive Team on track with well-managed calendars and meetings
  • Prepare polished board papers, reports, and presentations
  • Capture accurate minutes and manage confidential documents
  • Be the first point of contact for calls, emails, and correspondence
  • Support special projects with research, analysis, and reporting
  • Build strong relationships with internal teams and external stakeholders
  • Bring order, structure, and efficiency to everything you touch

About You

You're not just organised, you're three steps ahead. You love creating systems, solving problems, and making life easier for the people you support. You're confident, professional, and know how to get things done with discretion and care.

Australian work rights are essential for this position.

  • Experienced Executive Assistant (or similar senior support role)
  • Strong organisational and time management skills, multitasking is your superpower
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Calm under pressure, with great attention to detail
  • Proactive, solutions-focused, and adaptable
  • Experience in a smaller or growing organisation is a plus

Why Join ARMA?

  • Impact – work side by side with our CEO and play a key role in shaping our business
  • Variety – no two days will ever be the same
  • Culture – supportive, professional, and people-first
  • Growth – be part of a fast-growing business with opportunities to develop
  • Local – build your career right here in Maitland

Apply Now

If you're ready to bring your skills, energy, and professionalism to ARMA, we'd love to hear from you. Click Apply and send us your resume with a short cover letter telling us why this role excites you.

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