Administration Supervisor

5 days ago

West Melbourne, Victoria, Australia Linfox Full time

Here at Linfox we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia's biggest companies. Work with major customers in retail, healthcare, government and defence. Shape the future of logistics with industry leading innovations in safety, sustainability and efficiency. Create a career to be proud of. Expect all this and more when you join Linfox.

Our Intermodal Business Unit has a full time permanent opportunity for an Administration Supervisor based in West Melbourne to support our Rail Operations team. This opportunity is responsible for overseeing the administrative and financial reporting functions within rail operations, ensuring efficient processes, accurate billing, and strong stakeholder engagement.

What does the job look like?
With a strong focus on operational excellence, customer service and reporting, this position is ideal for someone with proven supervisory experience and a strong background in financial reporting and stakeholder communication. Key areas:

  • Lead and streamline administration processes by developing and maintaining efficient procedures, ensuring timely invoicing, and driving continuous improvement initiatives
  • Generate and deliver accurate financial reporting through effective revenue and cost capture, weekly billing audits and payroll verification
  • Enhance customer satisfaction by fostering strong internal and external relationships and resolving issues promptly and constructively
  • Manage and develop team performance through goal setting, coaching and development planning
  • Play a lead role in supporting the implementation of systems

Are you the one?
If you are self-motivated and enjoy the day to day challenges a fast-paced environment can offer, then this is the role for you. We can offer you continued career progression and ongoing learning opportunities to help you succeed and reach your potential. You can demonstrate:

  • Proven leadership experience in leading administration or operations teams, ideally within logistics, transport, or rail industries
  • Excellent Transport Management Systems experience & exposure to SAP would be preferable
  • Strong financial acumen, with hands-on experience in revenue and cost reporting, payroll verification, and generating KPI or billing reports
  • Strong customer-focused mindset, with experience resolving internal and external stakeholder issues in a fast-paced, service-driven environment
  • Demonstrated ability to engage with senior stakeholders, providing clear, data-driven insights and updates on operational and financial performance
  • Ability to meet weekly deadlines in an effective and accurate manner

At Linfox, we are passionate about creating an inclusive workplace where people can perform at their best. We welcome and encourage applications from people of all backgrounds and cultures (including Aboriginal and Torres Strait Islander peoples), ages, religions, abilities, gender identities and sexual orientations.

Sound like you? Please click the apply button to submit your application and resume.
We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes.

Further information
You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.

To find out more about opportunities at Linfox, visit

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