Float Secretary

Hicksons is a commercial law firm that assists government, companies, organisations, and individuals throughout Australia to create sustainable value through legal and commercial advice, services, and solutions. Our breadth of expertise is reflected in our diverse practice groups and complemented by our industry and sector focus. With offices in Sydney and Newcastle, we work across geographies with smart technology to keep connected to our clients.

We pride ourselves on our energy and authenticity to drive client solutions, attract and develop talent and serve our broader community. With over 70 years in practice, we consider ourselves to be visionary thought leaders who have harnessed our history and experience, emerging as a market-leading legal and advisory business.

The Role

We are looking for an experienced Secretary to join our firm on a full-time or part-time basis. As a float secretary, you will be responsible for providing legal administrative support across a range of practice areas such as Workers Compensation, Insurance Litigation, Workplace Relations and Wills & Estates.

*Candidates on a WHV may be considered.

The Opportunity:

In this role will have the opportunity to work collaboratively with experienced professionals and further develop your legal secretarial skills working within an energetic and passionate team. The main responsibilities will include: 

• Effectively managing and maintaining multiple calendars, monitoring court and client timeframes and providing reminders as necessary
• Preparing files, drafting legal documents, court documents and correspondence
• Filing court documents online in various jurisdictions
• Organising and maintaining digital and physical files
• Arranging meetings, appointments, and coordinating travel arrangements
• Word processing / typing and collating correspondence and other documents
• Billing including time entry, preparation, review and finalising bills

What You Offer:

The successful candidate will be a self-starter and won't be afraid to show initiative.  You will have excellent interpersonal, communication and organisational skills, as well as a demonstrated ability to work efficiently as part of a team. Previous experience across several legal disciplines is preferred.

WHY CHOOSE HICKSONS?

Hicksons fosters a diverse and inclusive environment, we capture innovative ideas from our people to build on our business; we welcome your creative ideas to optimize the way we work. We offer a range of benefits and social opportunities to support growth, development and internal networking and collaboration within the firm, collectively celebrating our success through recognition and reward programs. 

Supporting you:

• Potential unearthed– We pride ourselves on enabling you to achieve your career aspirations. Offering tailored 1:1 mentoring, access to our E-learning platform with role base training, internal and external workshops and complete transparency around our promotional pathways program.
• The right resources – Our workplace is supported by smart technology, paper-light processes, collaborative teams and a healthy values-based culture that will see you perform at your best.
• Flexi-work options– We understand life is not 1 size fits all. Explore options for hybrid work, part time hours, compressed working weeks, and more.
• Performance based rewards and incentive bonuses– our incentive program is designed to reward our employees and support our high-performance culture.
• Hicksons + Benefits– 16 weeks paid gender-neutral parental leave, education assistance, Employee Assistance Program, Birthday leave and #4U leave, plus access to everyday discounts through our corporate discount schemes, and novated leasing.
• Life at Hicksons – Contributing to our community is part of our Vision; the firm provides you with the opportunity to contribute to the firm's corporate social responsibility activities through our pro-bono program.
• Awards – The 2024 AFR Partnership Survey named Hicksons as the industry leader with the highest proportion of Female Partners for the second year running. In addition, Hicksons has been recognised ABA employer of choice winners (2020 & 2023).

To have a confidential discussion on the role and our offering, please contact Zahra Nowrouz Tafreshi, Talent Acquisition Manager

Hicksons handles the personal information of employment applicants in compliance with the Privacy Act 1988 (Cth) and its Privacy Policy. By submitting an application for employment with Hicksons you agree that Hicksons may collect, handle and use your personal information in accordance with our Privacy Policy

Please note pre-employment screening checks will be conducted on all successful applicants including a national police check.