Floating Secretary Opportunities

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $72,000 - $96,000

Job Description

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As a Lead Administrative Support Specialist, you will be responsible for providing high-level administrative support to various practice groups across the firm. Your primary role will be to backfill a secretary when they are on leave and provide secretarial support to their allocated fee earners.

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The assistance our lead administrative support specialists provide is invaluable, and they are highly regarded by the partners and teams they support.

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Key Responsibilities:

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Our lead administrative support specialists are core members of the legal support team, providing a range of administrative support to a number of fee earners to manage their practice. This includes assisting with document drafting, billing, client relationship management, diary and inbox management, and other tasks as required.

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The specific responsibilities may vary depending on the needs of the practice, but some common tasks include:

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  • Providing high-level admin support to partner and fee earners as required">
  • General administration including inbox management, drafting correspondence and court documents">
  • Monthly billing, ensuring client SLAs and billing requirements are followed">
  • Attending to client and matter queries, managing new clients and matters through to closure">
  • Generating briefs to counsel, capturing and recording fee earner time, and liaising with clients">
  • Diary management, organizing internal and external client meetings and arranging travel">
  • Other ad-hoc duties as required">
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Required Skills and Qualifications:

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To be successful in this role, you will need:

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  • ">
  • Minimum 2 years' experience as a legal secretary or in a professional services environment">
  • Superior time management and attention to detail">
  • High level of professionalism and service excellence with clear and concise communication">
  • Flexibility to work autonomously and as part of a team environment">
  • Experience with Elite 3E and iManage is highly regarded">
  • A positive attitude to work, adaptable, and collaborative approach">
  • Proactive and self-starting with the ability to hit the ground running">
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Benefits:

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This is an excellent opportunity to join a dynamic team and take your career to the next level. You will have the chance to work closely with experienced professionals, develop your skills, and contribute to the success of the firm.

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Reporting Structure:

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As a lead administrative support specialist, you will report directly to the National Legal Support Manager.

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About Us:

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Our organization is a leading global law firm specializing in sectors that underpin global trade and commercial activity. We are committed to operating responsibly and making a positive impact on our communities and the environment.

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How to Apply:

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If you are a motivated and organized individual with a passion for delivering exceptional support, please submit your application today.

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