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Harvest Administration Coordinator

2 weeks ago

Riverland SA, Australia Costa Coffee Full time $60,000 - $90,000 per year

Costa's Citrus operations in the heart of the Riverland, South Australia, are seeking a Harvest Administration Coordinator to lead and strengthen our Harvest Administration function. This role plays a vital part in ensuring accurate payroll reconciliation, piece-rate compliance, workforce data management, and effective support for supervisors and managers during one of the busiest and most important times of our year.

If you are a skilled administrator with leadership experience, strong data and compliance capability, and the drive to lead a small team in a fast-paced environment, this is your opportunity to make a real impact at the heart of one of Australia's largest citrus operations.

What You'll Do:
  • Lead and coach a small team of Harvest Administration Officers.
  • Oversee payroll reconciliation, piece-rate agreements, and compliance with Fair Work and PALM scheme requirements.
  • Ensure accurate and timely collection, processing, and reporting of harvest labour data.
  • Act as a central liaison between Harvest Supervisors, Finance, Payroll, HR, and labour providers.
  • Drive process improvements, reporting accuracy, and compliance oversight.
  • Support a multicultural workforce, where English is often a second language, through clear communication and training.
What You'll Bring:
  • Demonstrated experience in administration, payroll, or HR, ideally within agriculture, manufacturing, or a related industry.
  • Leadership skills, with the ability to coach and develop a small team.
  • Strong attention to detail and data management capability, with intermediate–advanced Excel skills.
  • Excellent communication and interpersonal skills, including the ability to work with a multicultural workforce.
  • Confidence in liaising across multiple stakeholders and managing competing priorities in a high-pressure environment.
  • A proactive approach to compliance and process improvement.

Applicants must have full and unrestricted work rights in Australia. Sponsorship is not available for this role.

Key Challenges:
  • Managing high volumes of manual data and payroll reconciliation during peak harvest periods.
  • Ensuring compliance with Fair Work and PALM scheme requirements where errors carry significant risk.
  • Leading and supporting a multicultural workforce where English is often a second language.
  • Balancing transactional deadlines with process improvement and stakeholder engagement.
  • Adapting quickly to changing harvest forecasts and operational priorities.
What We Offer:
  • While harvest requires commitment during peak periods, we're open to flexible arrangements for the right person.
  • Competitive salary and benefits that recognise the importance of this leadership role.
  • Learning and development opportunities to build your skills in compliance, payroll, leadership, and workforce management.
  • The chance to make a tangible impact in a role central to the success of Australia's citrus harvest.
  • A supportive and collaborative team environment, with exposure across Operations, Finance, HR, and Payroll.
Why Costa:

At Costa, we're not just growing produce—we're growing futures.

As Australia's leading grower, packer, and marketer of fresh produce, we take pride in delivering premium quality citrus, avocados, berries, mushrooms, and tomatoes to customers across Australia and beyond. Our success is built on innovation, sustainability, and the dedication of our people.

Costa's Riverland citrus operations are at the heart of one of Australia's most renowned citrus-growing regions. With 2,500 hectares of citrus orchards across six farms, two state-of-the-art packing sheds, and up to 1,000 seasonal staff, we grow, pack, market, and export directly from the Renmark region—ensuring the freshest produce reaches customers worldwide.

Working at Costa means being part of a dynamic, supportive team where you'll have access to industry-leading benefits, career development opportunities, and a workplace that values your contribution. From competitive pay and wellbeing programs to a culture of learning and growth, we ensure our people are supported every step of the way.

Join us and be part of a company that values innovation, sustainability, and the people who make it all possible.

Ready to apply?

To learn more or to have a confidential discussion about this role, please reach out to Kaylee Carlson, HR Manager - Riverland at (Applications sent directly to this address will not be considered.)

Please note that we will be reviewing applications and conducting interviews on a rolling basis, and shortlisting may occur prior to the advertised closing date.

Costa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.