Administrative Executive

3 days ago

South Yarra, Australia United Physiotherapy Group Full time

**About the job**

An exciting opportunity exists to join our Head Office team at United Physiotherapy Group (UPG) as an Administrative Executive.

United Physiotherapy Group (UPG) is a longstanding leading provider of high-quality physiotherapy services. As we enter an exciting period of growth and change across the disability, community and aged care industries, we are looking for those who embrace this change and want to help shape the growth and development of our service.

Here at UPG, you will find a group of dedicated physiotherapists who are passionate about delivering exceptional care in across multiple health care settings. Broadly, our group works in aged care facilities and in the community across VIC, NSW, QLD, TAS and WA improving the quality of life for thousands of aged care clients. In addition we have a Flagship Studio where we provide Pilates and Private Physiotherapy service along with sports physiotherapy services to local clubs. As a member of the UPG team, you will have an incredible opportunity to support our lovely team who work across a variety of settings.

**The Role**:
We’re seeking a highly organised and proactive **Admin Executive** to support our growing operations starting mid November 2025. This role covers a wide range of responsibilities, from compliance and billing to staff support and clinic assistance. You’ll play a key part in ensuring smooth day-to-day operations, supporting both our leadership team and clinical staff, and helping us deliver the best service possible to our clients and community.

**Responsibilities and Duties**:

- General administration and office support based in our Head Office in South Yarra.
- Providing assistance with client and staff queries.
- Provide clinic support, including reception cover, bookings, and maintaining a welcoming environment.
- Manage monthly billing, including invoicing, overdue accounts, and reconciliations.
- Supporting leadership with day-to-day operational needs.
- Coordinating staff processes, including onboarding, payroll queries, and leave.
- Assisting with compliance, documentation, and record keeping.
- Supporting Staff Events and Seminars (*may require travel to and from locations in Metropolitan Melbourne.)
- Reporting to the Office Manager.

**Qualifications and Skills**:

- Previous administration experience is helpful (especially in healthcare or compliance), but if you bring strong organisational skills and a willingness to learn, we’d love to hear from you.
- Confident communicator, able to manage client queries and team support effectively.
- Strong organisational skills with excellent attention to detail.
- A team player who is proactive, adaptable, and detail-oriented.
- Confidence using Google Suite of Applications, Word, Excel, Power Point, etc.
- Strong initiative and good problem solving skills.
- Experience with complaint management and resolution.
- Comfortable juggling competing priorities in a dynamic, fast-paced setting.
- Appropriate working visas - no visa restrictions
- A National Police Certificate
- NDIS Check/Working with Children Check

**Benefits and Perks**:

- A highly competitive remuneration package including superannuation, paid annual and sick leave.
- Comprehensive orientation including a supportive environment and support from senior management.
- Social events and great work life balance.

Pay: From $65,000.00 per year

**Benefits**:

- Employee mentoring program
- Maternity leave
- Professional development assistance

Work Authorisation:

- Australia (required)

Work Location: In person

  • Administrative Executive

    3 days ago

    South Yarra, Australia United Physiotherapy Group Full time

    **About the job** An exciting opportunity exists to join our Head Office team at United Physiotherapy Group (UPG) as an Administrative Executive. United Physiotherapy Group (UPG) is a longstanding leading provider of high-quality physiotherapy services. As we enter an exciting period of growth and change across the disability, community and aged care...

  • Marketing Executive

    3 days ago

    South Yarra, Victoria, Australia Bypass Full time $60,000 - $100,000 per year

    We're looking for a detail-oriented Marketing Executive to support our marketing team.The RoleSupport to the Marketing ManagersWork with creative agencies, media partners, and PR teams to deliver campaignsManage website updates, EDM campaigns, and social media content reviewsHelp coordinate the production of marketing collateral, signage, and display suite...

  • Executive Administrator

    5 days ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **Please attach a resume along with a covering letter, no more than two pages addressing how you demonstrate ability to perform in this role. Key skills such as proficiency in Microsoft Office Applications will be tested as part of this process.** **ABOUT US**: Your Plan Manager (YPM) is a leading intermediary NDIS Plan Management and Support Coordination...

  • Executive Administrator

    6 days ago

    Tweed Heads South, Australia Your Plan Manager Full time

    **Please attach a resume along with a covering letter, no more than two pages addressing how you demonstrate ability to perform in this role. Key skills such as proficiency in Microsoft Office Applications will be tested as part of this process.** **ABOUT US**: Your Plan Manager (YPM) is a leading intermediary NDIS Plan Management and Support Coordination...

  • Accounts Officer

    2 weeks ago

    South Yarra, Victoria, Australia Six Degrees Executive Full time $60,000 - $80,000 per year

    About the companyOur client is a long-established property development and project management group with over 50 years of experience delivering successful projects across Melbourne and beyond. They manage the full lifecycle of development, from site acquisition and feasibility through to planning, funding, and delivery. Their portfolio spans residential...

  • Administrative Executive – South Yarra, VIC

    3 days ago

    South Yarra, Victoria, Australia United Physiotherapy Group Full time $65,000 - $90,000 per year

    About the jobAn exciting opportunity exists to join our Head Office team at United Physiotherapy Group (UPG) as an Administrative Executive.United Physiotherapy Group (UPG) is a longstanding leading provider of high-quality physiotherapy services. As we enter an exciting period of growth and change across the disability, community and aged care industries,...

  • Executive Assistant and Marketing Coordinator

    1 week ago

    South Yarra, Victoria, Australia Christie's International Real Estate - Victoria Full time $70,000 - $120,000 per year

    Company DescriptionChristies International Real Estate - Victoria in South Yarra, VIC, is known for its stellar reputation and international connections through its affiliation with Christie's International Real Estate. As leaders in the local luxury market, we are part of an exclusive global network, providing unparalleled opportunities in the real estate...

  • School Administrative Manager, Level 1

    1 week ago

    South Coast, Australia NSW School Administrative and Support Full time

    **Position Information**: The NSW Department of Education provides, funds and regulates education services for NSW students from early childhood to secondary school, delivering world-class education through its public schools and providing funding support to non-government schools. We employ, develop and support teachers, leaders and other staff to deliver...

  • Showroom Design Consultant

    3 days ago

    South Yarra, Australia TEAM Executive Consultants Full time

    Showroom Design Consultant $60,000 - $64,999 + Super - IMMEDIATE START! - Either South Yarra or Geelong locations - Brilliant quality products! - Join a happy and friendly team and have fun! - They have FLOORED many customers with their high quality products! THE COMPANY: - Has been established for 9 years very successfully and is now expanding their...

  • Data Administration Assistant

    1 week ago

    South Yarra, Australia Melbourne Girls Grammar Full time

    Melbourne Girls Grammar is seeking a diligent and motivated Data Administration Assistant to join our Marketing and Community Engagement Team on an ongoing basis. You will work as part of a dynamic team within the Marketing and Community Engagement office and under the guidance of the Registrar and in collaboration with the Executive Director, Marketing and...