Executive Assistant, Impact Missions

**Company Description** About Us**

**Minderoo Foundation** takes on tough, persistent issues with the potential to drive massive change. We incubate ideas, advocate for systems change and accelerate impact. We push the limits of what is believed possible.

**Minderoo Foundation** is proudly Australian, independent, forward thinking and seeks effective, scalable solutions. Through bold, collaborative and selfless action, we seek to dismantle the systems that entrench inequality and advocate for a fairer future.

**Minderoo’s Impact Missions Team**enables Minderoo to respond to existential threats and time-sensitive urgent challenges, with a focus on issues that our Founders care deeply about and that is incumbent on philanthropy to act on. We take a partner-led approach, providing funding to the best partners, committing resources and advocating for solutions. Our team is lean and multi-disciplinary with the capability and mindset to work across multiple issue areas and outcomes
**Job Description** About the Opportunity**

We have an exciting opportunity for an Executive Assistant to join our Impact Missions team. In this role you'll play a key part in driving organisational effectiveness by managing workflows, supporting high impact projects, and ensuring smooth operations across the portfolio. This Is a unique position offering a mix of project coordination, brief writing, and executive support, ideal for someone who is resourceful, adaptable, and solutions focussed.

Your day to day will Include:

- Managing and refining core administrative and management processes to support operational excellence.
- Leading end-to-end coordination of key portfolio activities, including milestone planning, reporting, calendar management, board papers, budget tracking, and other operational reporting.
- Identifying and implementing process improvements to streamline workflows and boost efficiency.
- Conducting research, market landscape assessments, and engaging stakeholders to inform strategic decisions.
- Coordinating team travel and event logistics to ensure smooth execution.
- Supporting due diligence and assessment processes for selecting and evaluating potential partners and funding opportunities.
- Providing executive support, including calendar and travel coordination, financial administration, drafting communications, and preparing reports and presentations for the Executive Director.

**Qualifications** About You**

You will bring a proactive and solutions-driven mindset to this role, with experience managing projects and workflows in dynamic environments. Ideally, you will have:

- A degree in International Development, Political Science, Economics, Business, Communications, or a related field.
- 2-3 years’ experience in project coordination, operations, or management roles.
- Skills in coordinating multiple projects and deadlines effectively.
- Experience in fast-paced, agile environments where you’ve resolved operational challenges and improved systems.
- Proficiency with MS Office and project management tools such as Asana (or similar).
- Strong communication skills, with the ability to collaborate effectively with diverse stakeholders.
- A commitment to confidentiality and handling sensitive information with care.
- Excellent time management and a focus on delivering high-quality outcomes.

Above all, you thrive in environments where you can take initiative, solve problems, and contribute to meaningful work
**Additional Information** Benefits**
- Flexible working arrangements
- Attractive parental leave policies
- Opportunity to contribute to Impactful projects

**Next Steps**

Please attach your resume and a cover letter explaining why you interested in this opportunity.

**Applications close: Tuesday 27th May 2025.**

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- Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply._