Corporate Secretary Australia, South-east Asia and Singapore

Australia
- Legal
- Group Functions

**Job Reference #**
- 324969BR

**City**
- Sydney

**Job Type**
- Full Time

**Your role**
- Are you interested in a career as Corporate Secretary and do you seek in furthering your career in corporate and legal entity board governance? Are you looking for an opportunity to join a dynamic and collaborative team providing company secretarial and governance support to senior and experienced executives, while getting strong support and guidance from local and offshore team members?

We’re looking for someone like this to:

- Assist with corporate secretarial matters and legal entity board corporate governance issues in respect of multiple legal entities in Australia, South-East Asia and Singapore, including assisting in organization and holding of regular and ad-hoc directors’ meetings and attendance to ancillary matters, annual general meetings, preparation of board and shareholders’ resolutions, preparation and review of documentation in compliance with statutory and regulatory requirements, attending to requests and matters generally in relation to corporate organization, authorizations and entity governance matters originating from UBS’s locations in Australia, South-East Asia and Singapore;
- Prepare relevant documentation and processes in relation to the appointment/resignation of Board Directors and company officers, including consents to act and letters of resignation for directors joining/resigning and other corporate actions (i.e. returns of capital, dividend declaration, cancellation of shares, share issuances, share transfers, approval of financial statements etc.) in accordance with local requirements;
- Prepare and lodge in scope regulatory filings in line with regulatory requirements;
- Monitor legal and regulatory developments impacting the Corporate Secretary and governance landscape in Australia, South-East Asia and Singapore;
- Maintain corporate registers and records, including share registers, director registers, members registers etc. as required;
- Participate in global and regional projects including liaising/coordinating with stakeholders within UBS as well as external service providers;
- Collaborate with onshore and offshore colleagues and relevant stakeholders in other regions and functions on matters relevant to the corporate secretarial function; and
- Work with other stakeholders in the establishment of new entities and closure of dormant entities in Australia, South-East Asia and Singapore in line with local requirements and policies.


**Your team**
- You will work closely with dedicated and skilled Group Legal colleagues in Australia and will be a member of the APAC Corporate Secretary team. We manage our work independently but are also close team players, and we pride ourselves on collaborating with each other to maintain efficient and high-quality deliverables.

**Your expertise**
- Excellent written and verbal communications skills and fluency in English. Proficiency in one or more Southeast Asian languages will be considered favorably.
- Thorough knowledge of Australian, SEA and/or Singapore Companies Act requirements and associated laws and regulations, regulatory processes and corporate compliance requirements.
- Requires demonstrated competency in company secretarial practices and sound corporate secretarial experience gained from a professional firms or peer organization. Qualification attained in corporate governance and/or company secretarial skillset is preferred. Legal qualification will also be considered advantageous.
- Excellent drafting, analytical and interpretation skills.
- Strong communication, effective interpersonal and advisory skills.
- Motivated and self-driven, possess initiative to drive projects and able to work autonomously, prioritise and manage time effectively.
- Ability to work under pressure and independently.
- Good team player with a strong sense of responsibility, take pride in your work with dedication to quality.

**About us**
- UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

We have a presence in all major financial centers in more than 50 countries.

**How we hire**
- At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re