Office Manager

2 days ago

South Melbourne, Australia Mutinex Full time

**Role Overview**The Melbourne Office Manager will oversee essential day-to-day operations to maintain a well-functioning, organised, and welcoming office environment. This role requires a confident individual who can be the eyes and ears on the ground for the Executive Team and assistant for our People & Culture Specialist.

**Core Areas of Responsibility**

**1. Office Operations Management**
- **Stock & Supplies**: Ensure office supplies are consistently stocked and readily available, proactively managing inventory to prevent shortages.
- **Office Maintenance**: Coordinate repairs and maintenance, keeping the office environment safe, clean, and conducive to productivity.
- **Building Communications & Management**: Serve as the on-the-ground proxy for the People & Culture Specialist to coordinate building management, acting on any issues related to facilities, access, and compliance with building policies.
- **Cleaning Services**: Ensure the office is clean and maintained to expectation.
- **Catering & Hospitality**: Coordinate catering services for meetings, events, and general office needs, ensuring a hospitable experience for all visitors and team members.
- **Hardware & Software Support**: Provide basic technical support for hardware and software, troubleshooting with the People Team where needed.

**2. Travel Coordination**
- **Comprehensive Travel Arrangements**: Plan and coordinate all company-related travel, including flight and hotel bookings, to ensure seamless logistics for team members.
- **Budget and Schedule Adherence**: Arrange travel that adheres to company budget guidelines and employee schedules, balancing cost-efficiency with comfort.
- **Travel Communication**: Provide clear itineraries and travel support, ensuring employees have everything they need for a smooth experience.

**3. Executive Assistant duties for Executive Team**
- **Administrative Support**: Provide part-time executive support to the Executive Team, assisting with calendar management, meeting preparation, and prioritisation of tasks.
- **Meeting Coordination**: Schedule and prepare for meetings, ensuring materials are ready and follow-ups are tracked.
- **General Assistance**: Act as a reliable point of contact, handling ad-hoc tasks and administrative duties as needed to support their objectives.

**4. Event Support**
- **Company-Wide Events**: Assist in planning and coordinating large-scale events such as company-wide meetings, retreats, and celebrations, creating memorable experiences for all employees.
- **Monthly Office Activities**: Implement monthly office activities created and curated by the People & Culture Specialist.
- **Client Visits**: Coordinate preparations for client visits, including meeting logistics, catering, and ensuring the office environment is welcoming and professional.
- **Retreats & Offsites**: Support the planning of company retreats and offsite events, working with the People & Culture team to create engaging and productive experiences.

SALARY IS $70,000 PRO RATA - APPROX. 19 HOURS PER WEEK

**Job Types**: Part-time, Permanent

Pay: $70,000.00 per year

Expected hours: 16 per week

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Work Location: In person

Application Deadline: 02/01/2025

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