Business Traineeship

4 days ago

Sunshine Coast, Australia East Coast Apprenticeships Full time

We are seeking a motivated trainee to provide clerical support to our team of conveyancing solicitors. You will work alongside and complement our existing team of assistants so that you are fully supported and have staff you can rely on.

You will need to reside within an acceptable distance from our Narangba office which is our family home ( preferably within 30klm )

We also have a number of practices throughout Southeast Qld as we are a reputable conveyancing firm

**Key Responsibilities**:
Providing support and clerical assistance to our team of solicitors and support staff within a busy conveyancing firm. You must maintain client confidentiality and display a high level of attention to detail. You will need to keep track of critical deadlines and maintain our high level of standards with other industry professionals. You will show initiative and take ownership of your work, while also having the ability to work autonomously and as a part of a team.

**Front Office Management**:

- Greet clients, answer phone calls, and manage incoming inquiries in a professional and friendly manner.
- Maintain a tidy and organised front office area.

*

**Administrative Support**:

- Oversee day-to-day office operations, including managing supplies, office equipment, and general office upkeep.
- Support agents and staff with administrative tasks as needed

**Skills & Qualifications**:

- **Customer Service**: Strong interpersonal skills and a customer-focused attitude, with the ability to build and maintain relationships with clients.
- **Attention to Detail**: High level of accuracy in managing contracts and administrative work.
- **Organisational Skills**: Excellent time management and multitasking abilities, with a focus on prioritizing tasks effectively.
- **Computer Proficiency**: Competence in office software (MS Office, Google Suite) and real estate-specific platforms (e.g., VaultRE or similar).
- **Communication**: Strong written and verbal communication skills, with the ability to interact professionally with clients, agents, and service providers.

**Client Relationship Management**:

- Act as a point of contact for clients, providing information and addressing inquiries.
- Ensure clients receive excellent customer service throughout their experience with our agency.

**Contract Processing**:

- Manage the processing of property contracts.
- Ensure accuracy and compliance with legal standards and agency policies.
- Liaise with clients, solicitors, and external parties to ensure smooth contract completion.
- Track key dates, milestones, and ensure follow-ups are handled efficiently.

**Financial Administration**:

- Assist with invoicing, payments, and managing basic bookkeeping tasks.
- Liaise with external accountants or finance teams to ensure timely reporting and compliance.

Please note you must also be an Australian or New Zealand Citizen or an Australian Permanent Resident.

**Successful applicants will be contacted for an interview**

**Job Types**: Full-time, Part-time, Apprenticeship

Pay: $17.24 - $21.31 per hour

Expected hours: 15 - 38 per week

**Benefits**:

- Professional development assistance

Schedule:

- 8 hour shift
- Afternoon shift
- Day shift
- Morning shift
- No weekends
- Shift work

Licence/Certification:

- Provisional P1 driver licence (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

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