Executive Assistant

SYNOPSIS:
**About the**Opportunity**

Are you an experienced Executive Assistant who thrives in a dynamic, fast-paced environment? Do you have exceptional organizational skills, a proactive mindset and a love building strong relationships? If so, we’d love to hear from you

We are looking for a highly motivated Executive Assistant to provide confidential, efficient and customer-focused executive support to the Director of Community Development. This role is integral to ensuring smooth operations across the directorate, managing key communications and supporting high-level decision-making processes.

**Location**: City of Melville Civic Centre

**Salary**: $82,931.49 to $95,984.48 pro-rata p.a. + 11.5% Super

**Employment Type**: Permanent, Full Time

**What You’ll Be Doing**
- Providing high-level executive business support to the Director of Community Development, ensuring confidentiality and efficiency
- Coordinating the preparation and review of Council Reports, Briefing Notes, and key presentations to the Executive Leadership Team, Elected Members and Council
- Managing the Director’s calendar, ensuring seamless scheduling, briefing preparation and efficient meeting coordination
- Acting as a key liaison between internal and external stakeholders, handling correspondence, inquiries and requests with discretion and professionalism
- Supporting recruitment, policy review and business improvement initiatives within the Community Development Directorate
- Organising and coordinating meetings, workshops and briefings including agenda development, minute-taking and follow-ups
- Maintaining up-to-date performance reports and action registers, ensuring timely updates to the Director on key matters

**What We’re Looking For**
- Minimum 5 years’ experience in a senior executive support role, with the ability to anticipate needs, manage competing demands and handle confidential information with discretion in a politically sensitive environment
- Proven ability to prioritise multiple tasks seamlessly, maintain excellent attention to detail and effectively manage a senior executive’s workload
- Strong relationship-building skills with the ability to engage with internal and external stakeholders at all levels, demonstrating professionalism, diplomacy and discretion
- Proactive approach to problem-solving, decision-making, negotiation and conflict management with the ability to adapt to change in a fast-paced environment
- High proficiency in Microsoft Office, ERP systems, data analysis and reporting, with the ability to research complex issues and produce well-structured reports and recommendations
- Highly resourceful and proactive with the ability to work both independently and collaboratively to support executive-level decision-making

**How to Apply**

**Closing Date**:Thursday, 27 February 2025, 11.59PM AWST**

**For further information about this position,**please contact: Meriel Pickering, Director Community Development on 08 9364 0604.

**Why The City of Melville?**

We are a welcoming and diverse community that enjoys a blend of retail and business precincts and an abundance of open spaces in a unique, natural landscape, along the shores of the beautiful Swan and Canning Rivers.

We are proud to be recognised as an **Inclusive Employer 2024-2025** - a prestigious award that benchmarks workplace inclusion across various diversity areas. This recognition is the only one of its kind in Australia and highlights our commitment to fostering a workplace where diversity is celebrated, and inclusion thrives. In everything we do, we focus on our EPIC values of **E**xcellence, **P**articipation, **I**ntegrity and **C**aring and we aim to achieve an inclusive, vibrant, and sustainable future.

**Why Belong?**

**Elevate your work experience with the City of Melville’s benefits**
- Be part of an award-winning, Inclusive Employer recognised for creating diverse, accessible, and welcoming workspaces
- Free Membership to our LeisureFit Centres
- Free On-Site Parking
- 6 Weeks Paid Parental Leave + 2 Weeks Return To Work Leave*
- 2 additional days of Annual Leave + Purchased Annual Leave options - take up to 10 weeks off per year*
- Superannuation package co-contribution up to 15%*
- Salary Packaging and Novated Leasing Options*
- Structured and supportive professional development, and study assistance programs*
- Access to Wellness and Employee Assistance Programs
- An active social club to connect with colleagues and make lifelong friends
- _Conditions apply. Please reach out for more information._