Executive Assistant

3 days ago


Booragoon, Australia City of Melville Full time

SYNOPSIS:
**Executive Assistant - Director Planning**
- **Up to $98,047.07 p.a. total salary package**($82,931.49 - $87,934.60 + 11.5% super)*
- **Permanent Full time**
- _dependent on skills and experience_

The City of Melville sits upon the shore of the beautiful Swan and Canning Rivers. We are a welcoming and diverse community which enjoys a blend of retail and business precincts and an abundance of open spaces in a unique, natural landscape. In everything we do, we focus on our values of Excellence, Participation, Integrity and Caring and we aim to achieve an inclusive, vibrant and sustainable future.

**About the Role**

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the Director and Business Unit Managers. You will play a pivotal role in driving collaborations and ensuring smooth operations within the Planning directorate to meet strategic outcomes. This is a key position where you will work closely with stakeholders to implement strategic initiatives and coordinate important projects to ensure service delivery and excellence.

**Main Responsibilities**
- Provide day-to-day administrative and project support to the Director and Business Unit Managers.
- Coordinate meetings, prepare agendas, take minutes, and manage meeting logistics.
- Act as a liaison between the Director, CEO, Mayor and other staff, ensuring effective communication and follow-up on critical actions.
- Coordinate and draft reports, correspondence, and briefing materials on behalf of leadership.
- Support the development and implementation of key strategic plans, including the Corporate Business Plan and Long-Term Financial Plan.
- Manage sensitive information with discretion and maintain a proactive, customer-focused approach.

**About You**

You are a highly organised and strategic thinker with at least 3 years of senior administrative experience. You excel at coordinating information across teams and possess strong analytical, communication and problem-solving skills. You have an ability to influence, prioritise and manage multiple tasks in a fast-paced environment to ensure the success of the directorate’s objectives. If this sounds like you, we want to hear from you

**To be successful in this role, you will possess the following essential requirements**:

- Tertiary qualification in a related field.
- Minimum 3-5 years’ experience in a similar senior role.
- Strong analytical skills with ability to interpret data and translate it into actionable strategies.
- Strong oral and written communication skills with the ability to interact and build relationships to effectively influence across teams and various business units.
- Highly developed negotiation and conflict resolution skills.
- High level coordination and judgement skills to prioritise and manage directorate resources to effectively and efficiently meet organisational and directorate needs and objectives.

**Elevate your work experience with the City of Melville’s benefits**
- Professional growth support with our structured professional development and study assistance programs
- Enhance your health and wellbeing with complimentary membership to our LeisureFit centres^, Employee Assistance and Wellness programs
- An active social club to connect with colleagues and make lifelong friends
- 2 additional days of annual leave PLUS generous purchased annual leave options - take up to 10 weeks^ off per year
- Superannuation package with a co-contribution of up to 15%^
- ^conditions apply_

**For further queries regarding the position, contact**: Peter Varelis - Director Planning on 08 9364 0985


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