Property Coordinator

**The Body Shop**:
When Anita Roddick founded The Body Shop in 1976, she had a vision. Business as a force for good - that’s us. Over 40 years later, we’re proud to be pioneering cruelty-free beauty every step of the way. We’re the original ethical beauty brand. We’ve got a thing for empowering people and enriching our planet. We’re all about keeping it real, in every way possible. Our activist roots remain a huge part of everything we do, from our iconic window posters to our vegetarian products to our infamous campaigns. We’re never afraid to stand up and speak the truth. We like to do things a little differently around here.

The Body Shop, along with Aesop and Natura, is part of Natura & Co, a global, multi-channel and multi-brand cosmetics group that is committed to generating positive economic, social and environmental impact. Group owner Natura is Brazil's number one cosmetics manufacturer. Sustainable development has been the company's guiding principle since it was founded in 1969. In fact, this is an incredibly exciting time for The Body Shop. We’re fighting for what we believe in now more than ever. No holding back. Breaking the mould has always come naturally to us, and we need someone who’s not afraid to mix things up.

**Your role in a nutshell**:
This role is an integral part of the Retail team providing financial and administrative to the Property Manager & Store Development team to help manage the property portfolio whilst assiting the Finance team with rent and end of month reconciliations including the raising of IMO’s and PO’s.

**More about the role**:
Property Coordination:

- Assist with administrative real-estate tasks, collation of supporting data, approval processes, documentation and stakeholder data management into the TBS Qube/Horizon database helping to ensure critical deadlines are met. This position contributes to the success of TBSs unique retail experience and landscape per the retail portfolio, principles, strategy and values.
- Maintain an accurate tenancy schedule and leasing filing system.
- Assist with keeping track of rent reviews and critical leasing dates.
- Assist with raising IMO’s and PO’s for the Property and Store Development Team.
- Prepare the rent schedule for payment schedules
- investigating and resolving account issues, analysing data variances, and ensuring accurate data before reporting to clients.
- Reconciliation of rents monthly including following up with stores/landlords to ensure that refunds have been processed in a timely manner.
- Reconciling lessee/ lessor bank accounts.
- Processing month end accruals for store and rent expenses.
- Work closely with AP and AR team to ensure processing is accurate and assist with queries from landlords.
- Provide input to the ongoing development of key internal and external systems and processes to improve overall efficiency and productivity.
- Opportunity for client facing experience.
- Monthly sales reporting to landlords.
- Work with Insurance agents and record keeping of insurance policies.
- Working closely with the PM and SDM to maintain forecasting, and budgeting spreadsheets. Making sure that Capex is within the Global Annual Budget.
- Manage the Storage Leases end-to-end for AYR and Christmas licences.

Finance Admin
- Ensure all invoices over $1k relevant Purchase Orders and receipts have been raised and are correct. For all invoices under $1k making sure that appropriate level of approval is attached.
- Preparing daily EFT payments as well as larger weekly EFT payments.
- Preparing all International weekly payments, ensuring that all cut-off times are adhered
- Processing invoices from across the organisation in a timely manner
- Ensuring that all invoices have appropriate level of approval attached, following up for approval where necessary.
- Reconciliation of the monthly statements, ensuring that all rent invoices are received in a timely manner from relevant departments.
- Responsible for coding corporate credit cards monthly - ensuring that there is a receipt for each charge and following up with the business if there are any queries arising from charges.
- Preparing month end accruals and reclass journals.

**What we look for**:

- Ideally hold a relevant tertiary qualification in Property, Finance or relevant experience.
- Enjoys networking and collaboration with a service orientated approach.
- Ability to adapt your communication style to build and maintain strong relationships, consistently maintaining a professional attitude.
- Is proficient in Excel, SAP and other databases such as Horizon.

**Talent Drivers**:

- Collaborative Skills
- Purpose
- Commerciality
- Leadership
- Personal Conduct