Executive Support Officer, Executive Level 1, Chief

**Job no**: 511074

**Employment type**: Ongoing

**Location**: Canberra

**Categories**: Executive Level 1, Administration

**About the department**:
The department plays a key role in the Australian Government’s agenda to create jobs and build a stronger, more resilient, and competitive economy. Our work builds on Australia’s existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity. The success of the department helps Australia recover from the economic consequences of COVID‑19 and adapt to its ongoing effects. Through our work, we support the government’s economic recovery plan and help to deliver a better future for all Australians.

The Chief Operating Officer (COO) Group sits within the department’s Corporate and Digital Division and includes the corporate functions of People, Property and Protective Security, Legal, and Communications to support business areas across the department to achieve their goals.

**The opportunity**

People Branch sits within the department’s Corporate and Digital Division and is responsible for strategic and operational focused HR advice and services, to support business areas in meeting their workforce needs.

We are looking for an Executive Support Officer who is innovative and forward-thinking to provide high level strategic advice and support to our General Manager and management team on a range of issues to achieve branch outcomes.

Change is our constant, and we’re committed to ensuring that the work we do is relevant to our continually evolving workforce. We do this by daring to think and do differently, taking a strategic approach in all we do.

**What’s in it for you?**
- Flexible work environment
- Engaged, positive and supportive work environment
- Genuine development opportunities
- Exposure to divisions across the department, including senior executive and the department’s Executive
- Negotiable remuneration

To be successful in this role, you will have had demonstrated experience in assisting senior executive, be used to managing a high volume of work including correspondence preparation, managing competing priorities and have an understanding of organisational processes.

High-level communication skills, both oral and written, will be integral to your ability to perform successfully. You will regularly assist with preparing and coordinating briefing materials for various forums. This can include preparing complex or sensitive correspondence, documentation, reports, submissions, and meeting papers.

We are looking for someone who:

- is reliable, accountable and sees tasks through to completion to the highest standards,
- can problem solve quickly to meet immediate needs, and is confident to anticipate future needs and resolve potential problems before they arise,
- is team orientated, with the energy and commitment to actively nurture and provide guidance to others,
- can work across teams to achieve strategic outcomes for the branch, and
- is courteous and approachable, who can identify and understand the needs of our department and various internal and external stakeholders.

Our workplace ambitions and commitment to inclusion and diversity will need to be considered in all aspects of your work.

**What you will do**:
As an Executive Support Officer in People Branch, you will:

- contribute to shaping the strategic direction of the Branch to achieve outcomes,
- facilitate collaboration with key stakeholders and build strong networks while promoting the Branch’s business objectives,
- support the General Manager and management team on matters including staffing, internal budgets, and other corporate matters,
- manage the workflow in and out of the branch, ensuring all materials and briefings are received and actioned in a timely manner,
- identify and address opportunities, risks, and emerging issues,
- develop high quality communication products, and
- work closely with the Division’s Executive Support team to identify and resolve issues that may impact the successful execution of Senior Executives’ responsibilities.

**Eligibility**:
**Notes**:
A merit pool will be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette_. _
The department does currently offer flexible work opportunities for many roles.

**How to apply**:

- a pitch, 3000 characters (approx. 500 words), telling us how your skills, knowledge, experience, and qualifications make you the best person for the role.

**Learn more about the department**:
The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include full time/part time working arrangements, working from home or other arrangements as agreed by all parties.