Project Advisor

2 days ago

Melbourne City Centre, Australia Department of Education Full time

**About the Victorian School Building Authority**

The Victorian School Building Authority (VSBA) is part of the Department of Education. The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.

**About the Division**

The Asset Management Division helps schools maintain and manage their buildings and grounds and ensures they are more energy efficient. The Division trains school leaders as facilities managers and supports them to develop school maintenance plans. They coordinate programs, assessments, and systems to ensure schools are routinely maintained and cleaned.

**About the Role**

The Program Advisor/Officer role within the Asset Information Management System (AIMS) Program provides operational support for a range of program and project functions including coordinating project activities, managing schedules, tracking deliverables, ensuring compliance with program objectives, facilitating communication among stakeholders, and supporting the integration of systems and processes. This role also assists in the preparation of reports, documentation, and other materials required for program governance and decision-making.

The key accountabilities for the Project Officer are to:

- Assist in managing project plans, timelines, and routine program tasks ensuring alignment with program objectives.
- Regularly monitor the progress of projects, track deliverables, and ensure tasks are completed on time and within scope.
- Prepare and maintain accurate project documentation, including status reports, meeting minutes, and other required materials.
- Monitor governance groups and ensure that all necessary documentation, reports, and papers are prepared on time for review and decision-making. Coordinate the submission of materials to relevant stakeholders and guarantee their timely circulation for feedback.
- Assist in the tracking of project budgets and expenditures.
- Assist with general administrative tasks related to project management, including scheduling meetings, managing correspondence, and organising project materials.

All VSBA staff have a shared responsibility to meet the same service standards outlined in the _VSBA Customer Service Charter_. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues, and key partners regardless of our individual role or team.

**Attributes**

**Desirable**Qualifications and Experience**

Essential: Prior experience in program or project support

Desirable: experience in managing program or project budgets and timelines will be an asset.

**Further Information**

Hybrid working arrangements are available, but regular attendance at the central office is required.

Applicants requiring adjustments can contact the nominated contact person.

**Applications close 11:59pm on 09-JUL-2025.

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