Office Manager

2 days ago

Canberra, Australia Capital EA & Concierge Full time

The occupant of this role will help to ensure the smooth running of our office administration, including undertaking specific financial functions and providing support to the management team.

**Flexible working arrangements and free parking available.**

**Duties Include**:

- Taking meeting minutes and following up action items across the team.
- Organising meetings (physical and virtual), calendar invitations, booking meeting for rooms, accommodation and facilities as required for the Board, Regional Secretaries and Churchill Fellows Association Presidents.
- Data entry (including Salesforce, MYOB) to update and maintain records and accounts, processing invoices, and contact lists as well as generate reports as required.
- Assist with preparation of budgets and cashflows, provisioning for end of year accounts, support audit preparation and FBT return.
- Assist with management and renewal of the Trust’s insurance policies.
- Organise building security and cleaning/maintenance contracts (acting as the primary point of contact).
- Manage the Trust’s collection of books, memorabilia and artworks including regular valuations.
- General office management such as ordering stationary and other office equipment.
- Providing administration support to Senior Management including assistance with internal policy development, researching Trust history, and drafting letters.

**Qualification, Experience and Knowledge Required**:

- Office and financial administration experience, able to complete complex

administrative tasks with mínimal supervision.
- Demonstrated competency with a contemporary office IT environment, including.

proficiency with Microsoft Word, Outlook, PowerPoint, Excel and SharePoint.
- Knowledge and experience in using MYOB (or Xero) for bookkeeping.
- Excellent written and verbal communication skills.
- A strong research aptitude and attention to detail.
- Ability to multitask and prioritise projects.
- Customer service oriented.
- Relevant qualifications, such as a certificate in business administration would be preferred but not necessary (experience will be taken into account).

If this sounds like you, APPLY NOW and attach your updated CV and Expression of Interest. If you wish to have a confidential discussion after submission, please contact Shannon or Ursula on

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