Facilities Coordinator

Part time opportunity
- Prime Subiaco location
- Opportunity to salary package up to $15,900 per annum

**About Us**:
Established in 1982, Alzheimer’s WA provides care, support, awareness and information to assist people living with dementia, as well as their families and carers.

Our services include advocacy, education, partnerships, training, consultancy and holistic person-centred care programs, based on a philosophy of understanding the lived experiences of those living with dementia. We provide CHSP, HCP and NDIS packages and day/overnight respite in our four homes based in Perth, Mandurah and Albany.

**Position Summary**:
Reporting into the head of department of Finance and Operational Performance, our Facilities Coordinator ensures the efficient management of properties, equipment, and facilities, ensuring timely repairs, maintenance, and compliance with safety standards. This hands-on role involves overseeing property operations, managing service contracts, conducting cost analysis for equipment procurement, and maintaining a clean and environmentally friendly workplace. Additionally, the role involves asset management, vendor selection, and project management, all aimed at enhancing operational efficiency and maintaining budgetary alignment.

Duties of this position include, but are not limited to:

- Timely Building Repairs: Ensure that building repairs are promptly addressed, and tasks are efficiently executed.
- Maintenance and Supplies: Manage the maintenance and supplies of building equipment and devices, including garbage disposal, waste disposal for hazardous materials, recycling, tools, machinery, and gardening services.
- Environmental Responsibility: Identify the resources needed to maintain a clean and environmentally friendly workplace across all properties.
- Property Oversight: Oversee and maintain all AWA properties, including sourcing external reputable vendors and suppliers. Keep track of expenses and provide financial reports in alignment with assigned budget.
- Issue Resolution: Address minor issues and malfunctions, fix appliances as needed, and prioritise urgent issues as they arise or are reported.
- Service Contracts: Manage service contracts for cleaning, air conditioning, insurances, alarm monitoring, and vehicle leases in accordance with Finance and Operations Management.
- Cost Analysis: Conduct cost analysis and research information when purchasing new appliances, resources, or basic office equipment or furniture and other for all properties.
- Inspections and Standards: Conduct inspections of household devices, equipment, and structures, ensuring they meet Aged Care Quality Standards and NDIS Service Standards.
- Vendor Selection: Onboard reputable tradespeople for building maintenance, such as electricians and handymen.
- Supplies Management: Handle restocking of office materials and staff supplies for bathrooms, toilets, and kitchens.
- Asset Management: Manage the transfer and movement of equipment, furniture, and other AWA assets, recording and maintaining detailed records.
- Innovation and Research: Research new services and appliances to enhance and streamline operations in line with the organisation’s objectives.
- Purchase Orders: Create and process purchase orders for all building repairs and monthly property invoices, seeking necessary approvals and ensuring timely payments to vendors.
- Project Management: Undertake project management responsibilities as required, particularly for building renovations.
- Sourcing transport and other requirements for client and volunteer daytrips in line with the host or manager as they need.
- Participate and consult with the NDIS team as and when required, such as reports and information for audits or inspections.

**Essential Criteria**:

- Demonstrated experience in overseeing building repairs and maintenance, ensuring timely execution of tasks and a thorough understanding of facility upkeep.
- Proven ability to manage service contracts, select reputable vendors, and track expenses while adhering to budgetary constraints.
- Ability to identify and allocate resources effectively to maintain a clean and environmentally friendly workplace across multiple properties.
- Strong problem-solving skills, with a track record of resolving minor issues, malfunctions, and urgent matters promptly.
- Proficiency in conducting cost analysis and researching cost-effective solutions for equipment procurement and facility improvement.
- Understanding of building codes, safety regulations, and the ability to ensure that properties meet industry standards and quality benchmarks.
- Experience in recording and managing equipment, furniture, and assets, maintaining detailed records for efficient operations.
- A track record of researching and implementing innovative services and technologies to enhance facility operations in alignment with non-profit organisational goals.
- Proven ability to manage projects, particularly building renovation