Office Receptionist

**Office Administrator Wanted. Macarthur’s Best Opportunity, Don’t Miss Out**

Do you want flexibility with working hours?

A dynamic and exciting role?

Great pay: $25-30 p/h?

And to actually enjoy coming to work?

Then this is your dream job Based in Macarthur, Air Generation are Macarthur’s trusted Air Conditioning specialists.

We’re looking for a superstar Office Administrator to join our team

❗IMPORTANT❗Know the perfect fit? Get a $1,000 referral bonus if they’re with us for 3 months.

**Why join [your company]?**

Flexible working hours between 8am - 4pm

Long-term stability with permanent role roughly 25-30 hours p/week (also accruing super, sick, and annual leave)

Family run business with strong family values

Professional office space with views away from busy CBD

Free onsite parking

Get all the training, qualifications, tech, and equipment you need

Paid time off over Christmas

Dynamic and interesting role that you’ll have complete ownership over

Established company with a stellar reputation and best team culture in Macarthur

Positive and supportive boss who will look after you

Grow with the company

**Here's what you'll be doing**
- Responsible for assisting with scheduling, service coordination and wide range of administration activities across clients, suppliers, contractors, and trades that support the day-to-day business
- Making bookings for projects
- Responsible for quality assurance
- Managing and organising files, documents, and records in both physical and electronic formats including preparing physical job folders for the field crews
- Liaising with builders and Council for necessary permit approvals
- Managing the OHS systems for the company
- Managing the servicing maintenance of plant and machinery
- Management of our Servicem8 job management system
- Responsible for bookkeeping (data entry, reconciliation, debt recovery/receivables follow up)
- Contacting clients, staff, and subcontractors to book / confirm projects
- Processing / management of supplier invoices
- Creation / management of purchase orders
- Assist with compliance documentation
- Supporting Director with various day-to-day duties
- Meetings with mgmt. team to update on progress and optimise service/efficiency
- Minimum 2-3 years’ experience in office administration
- Background working in Trade service industry preferred
- Experience using XERO or similar accounting software
- Experience using Servicem8 or similar tradie job mgt. software (highly favourable)
- Proficient computer skills - MS Word, Excel, Outlook
- High level communication (written/verbal), customer service, and interpersonal skills
- Highly motivated with strong attention to detail
- Exceptional organisation skills and ability to multi-task - Can follow directions while also taking initiative to make things better
- Knowledge of Accounts Payable and Receivable processing
- Positive attitude and a strong team player that is polite, courteous, and friendly
- Excellence organisation, problem solving, and time management skills
- Ability to pick up new skills quickly and maintain accurate information
- Commitment to the efficient operations of a trade service business
- Willingness to take on more responsibility as the business grows
- Confident in asking questions about how things are done + enjoy ‘getting things done’

Pay: $46,460.00 - $60,000.00 per year

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (preferred)

Work Location: In person