Personal Assistant

2 weeks ago

Concord, Australia Ultimate Security Australia Pty Ltd Full time

**About the role**

Located at our Head Office in Concord, as a Personal Assistant you will predominantly be responsible for the provision of high level support including confidential and effective executive assistance, and administration support to the company Directors.

**Duties and responsibilities include but are not limited to**
- Coordinating travel arrangements (booking flights, accommodation and hire cars).
- Screening phone calls for the Directors.
- Any personal administrative duties required of you e.g. mail, responding to general queries, making bookings, organising lunches/refreshments.
- Preliminary drafting of correspondence on the Director’s behalf.
- Assist Accounts teams with account and data management.
- Professionally manage various administrative duties and the day-to-day business activities of the Directors.
- Manage leasing, renovation, relocation, insurance, facilities management, vendor management, service contracts, etc.
- Plan meetings and events for the directors and ensures:

- Rooms/venues, catering and equipment are ready prior to the meetings/events
- Coordinate responses of invited attendees and logistics
- Preparation and distribution of meeting agenda and related documents
- Minute taking
- Any Other Adhoc duties as requested by the Directors.

**Skills & Qualifications Required**
- Minimum 3 - 5 years’ experience in a Personal Assistant role.
- Demonstrable, advanced secretarial and administrative skills.
- Ability to work unsupervised and to make sound, independent decisions as necessary.
- Demonstrable, advanced written and verbal communication skills; good interpersonal skills.
- Advanced knowledge of Microsoft Office Suite of products.
- Demonstrable ability to work as a team member and actively promote office harmony.
- Customer Service Orientation.
- Flexible approach to working hours and after-hours commitments.
- Confident in building and maintaining productive relationships with a variety of stakeholders in a geographically dispersed organisation.

**Ultimate Perks**
- Competitive salary
- Onsite parking
- Onsite staff **GYM**:

- Great work/life balance
- Vibrant work culture

We offer a great work culture, a supportive team environment, and a competitive salary. The opportunity to grow into your role, work with highly experienced professionals.

Ultimate Security Australia values diversity and encourages interest from Aboriginal and Torres Strait Islander Peoples and people with diverse cultural and linguistic backgrounds.

**NSW Master Licence - 000100975**

**Salary**: $52,138.98 - $94,793.35 per year

**Benefits**:

- Employee mentoring program
- Gym membership
- Professional development assistance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- CONCORD, NSW 2137: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What's your expected annual base salary?

**Experience**:

- Personal Assistant: 3 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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