Executive Assistant

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Justice and Community Safety

**Salary**: $90,067 - $102,192

Occupation: Administration/Secretarial

Reference: VG/D01130

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
- **Utilise your legal secretarial expertise to provide support and advice to the Office of the Solicitor-General**:

- **VPS Grade 4: $90,067 - $102,192 plus superannuation**:

- **One ongoing, full-time opportunity available within a high-performing and passionate team in the Victorian Public Service.**

**About the Office of the Solicitor-General**

The Solicitor-General is the Victorian Government's most senior legal advocate and advisor. The Solicitor-General provides advice to the government on high-level legal matters and appears in court in all jurisdictions as senior counsel on behalf of the State.

**About the Role**

An exciting on-going opportunity as Executive Assistant to the Solicitor-General of Victoria.

The Office of the Solicitor-General is a small office and so as Executive Assistant to the Solicitor-General, you will provide secretarial support, diary management and ensure development and maintenance of office management and information systems. As a key support to the Solicitor-General, you will ensure the smooth running of the Office and will need a confident and positive can-do attitude.

The primary work location is in the Owen Dixon Chambers at Lonsdale Street, Melbourne CBD with flexibility to work from home one day a week.

Some of your duties will involve:

- Providing confidential, high-level legal secretarial support to the Solicitor-General including word processing, collation and organisation of legal materials and general office and document management
- Managing the Solicitor-General's office and diary based on an on-going assessment of priorities
- Ensuring any human resources, financial, procurement and information management activities are completed in accordance with DJCS policy and procedure.

**About You**

To be successful in this role, strong organisational skills are essential as well as a high level of initiative, attention to detail and enthusiasm.

We welcome applicants who have:

- At least 5 years of experience as an Executive Assistant or Legal Secretary
- Strong verbal, communication and logístical skills
- Proven ability to provide high-level executive support and confidential services
- Strong decision-making skills
- Ability to work autonomously
- Strong typing and computer use skills, including MS Teams, PowerPoint, Word, Excel, and financial management systems.

**How to Apply**

**IMPORTANT INFORMATION**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19.

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of all doses of a COVID-19 vaccine required by the department (from time to time).

Acceptable evidence includes:

- COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.