Administrative Assistant

Administrative Assistant

permanent role to be worked Monday to Friday during term time plus one week in each school holidays
immediately prior to the commencement of the next term.

The College

Chevalier College’s rich 78-year history is shaped by the MSC values of kindness, compassion, inclusivity, and
hospitality. As part of its next iteration, Chevalier College will continue to grow as a community of heart
- centred learners whilst nurturing the individual uniqueness of each student. As a heart-centred, learner focused
contemporary learning community, Chevalier College enables students to be collaborative and future-facing
thinkers who activate purposeful, meaningful and positive change in a rapidly changing world.

Role Requirements

The Administrative Assistant role supports the non-teaching aspects of the college covering a range of focus
areas including data maintenance, office administration and communication tasks including:

- Maintaining family and student data within the College’s school management system.
- Extracting data queries and reports for internal purposes and external agencies including government

reporting.
- Assisting with the administration of the parent communication platforms and provide support to

parents/carers when required.
- Providing support and training to staff as a ‘systems champion’ for the school management system and

assist with the implementation of new system functions and features.
- Providing administrative support to other operational areas of the college including Wellbeing, Learning

and Teaching, Faith Formation and Mission, Extra Curriculum and Property.
- Preparing, editing and/or proofreading College correspondence and communication materials.
- Supporting the effective operation of reception, as required.

Essential Criteria

A broad range of administration skills, including but not limited to:

- Proven administrative experience, with data maintenance experience an advantage.
- Organisational, planning and problem-solving skills with the ability to work in a dynamic, fast-paced

environment, dealing with multiple and urgent priorities and meeting timelines.
- Advanced skills in Microsoft Office Suite (Word, Excel, Outlook). Experience with data management

software would be advantageous.
- High level of attention to detail to ensure accuracy in data entry, reporting and administrative tasks.
- Excellent written, verbal and interpersonal skills, including the ability to draft and proof content with a high

level of accuracy and attention to detail.
- The ability to work independently and collaboratively in a team, supporting multiple departments and

assisting with cross-functional tasks.
- The ability to liaise effectively with a range of stakeholders to establish and maintain strong and productive

working relationships.

Other
- Permanent full-time role. The position is Monday to Friday during term time plus one week to be worked

in each school holidays immediately prior to the commencement of the next term.
- Salary and conditions will be as per the NSW Catholic Independent Schools (Support Staff - Model B)

Multi-Enterprise Agreement 2023. The position will be paid at Level 3a circa $76,395 per annum (pro-rata
for the days worked per annum) plus superannuation.

Working With Children Check.
- A cover letter of no more than two pages outlining why you are suitable for this role by directly addressing

the role requirements and essential criteria.
- One-page resume with three references, including LinkedIn and Twitter profiles if applicable.
- Copies of relevant certificates.

Any questions in relation to the role can be directed to Samantha Aebi on 02 4861 0569.