Ams Team Assistant

1 week ago

Melbourne, Australia Thales Full time

We’re inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

Based in Melbourne’s World Trade Centre and as part of Thales’ Aerospace Mobility Solutions business (AMS) we are excited to be seeking our next team member.

In this innovative environment and with a customer-centric approach, you will be supporting the ExCom Team and their leadership team by providing a range of administrative and organisational support. As part of the Executive Support Office team you will bring your forward thinking and agility in this fast paced environment.

Duties & Responsibilities:

- Be the first point of contact for the AMS Execom Team with internal and external stakeholders
- Assist with the co-ordination of AMS Execom (and their LTs) travel arrangements (domestic and international) as required.
- Assist with raising of purchase orders, requisitions and expense claims as appropriate
- Prepare and process AMS Execom Executive Assistant Purchase requisitions and receipts for in the purchase order system.
- Organise, support and coordinate meetings, events, off-site events and VIP visits
- Under the supervision of the AMS Execom EA, support and coordination of on and offsite events (including IT setup, room set up, catering etc.)
- Assist in creating and developing PowerPoint presentations, when required. Collate information and cascade where required.
- Respond to support requests by AMS Execom Team and provide ad-hoc support for general enquiries such as IT and facilities.
- Continuously seek opportunities to embrace technologies which improve ways of working and that drive efficiencies in the day to day activities

How about you?
- Previous experience in business administration & travel organisation
- Advanced skills in Microsoft Office suite
- Experience in the digital support tools e.g for travel bookings is essential
- Demonstrated time management skills
- Strong interpersonal skills and an ability to interact effectively with senior management, customers and partners
- Excellent attention to detail
- Excellent written and verbal communication skills
- High energy, flexible, driven to innovate, and a team player

As part of our commitment, we offer:

- Innovative technology environment with meaningful impact to a future we can all trust
- Leading leave policies
- Subsidises parking
- Growth and Development opportunities
- Study Assistance
- Employee discounts
- Gym Membership (Fitness passport)
- ThalesFlex - flexibility working is our everyday
- Family Support through our partnership with Parents at Work
- Good to Know

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.

Prior to offer you’ll complete a pre-employment police and medical check. Thales also complies with current public health orders in place and as such you may be requested to provide your COVID-19 vaccination record.

Wellbeing matters at Thales, and where possible we encourage flexible working.

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