Administration Officer
2 days ago
**About the School**:
Yarrabilba State Secondary College is a dynamic, future-focused learning community, committed to empowering our students to succeed. Our corporate services team is no different. We strive to build a high performing team with a strong work ethic and supportive culture.
**About the Role**:
- Support administration areas - reception and student areas if required as directed by Executive Team.
- General receipting duties including generating student bulk bills, invoices and credit notes, end of day procedures, taking payments from students (cashless school), maintain finance registers, provide general administrative support when required.
- Contact parents/guardians regarding overdue invoices and issue Dunning notices.
- Negotiate payment plans (including Centrepay/BPOINT) with parents/guardians to ensure the full payment is finalised within terms of agreement.
- Liaise with the Leadership Team regarding student non-participation in extra-curricular activities.
**Highly Desirable**:
- Thorough knowledge of OneSchool Accounts Receivable processes and associated reports.
- QParents and Dunning processes.
- Knowledge of DoE financial policies and procedures.
- Knowledge of executing Payment and Centrepay plans.
- Proven ability to work well within a team.
- Ability to work with limited supervision, displays initiative with a high-level attention to detail.
- Strong knowledge of Microsoft Outlook, Excel, and Word.
- A team player with the ability to perform under direction, co-ordinate multiple tasks, prioritise work demands and meet deadlines.
- Demonstrated knowledge, or ability to rapidly acquire knowledge, of Departmental administrative policies, practices and procedures used in schools.
- Demonstrated interpersonal and communication skills (both written and oral) including the ability to communicate messages clearly and concisely, to
- Deliver high level customer service.
- Ability to communicate with parents regarding outstanding payments.
- Strong finance experience in OneSchool (Accounts Receivables).
- Confidentially answer queries from parents and relative staff relating to finance status.
- Ability to work independently, problem solve and continue developing and streamlining financial process.
- Comfortable multi-tasking and prioritising tasks without guidance, operating autonomously to undertake day to day office procedures within well-defined policies and utilise information and management systems to support effective and efficient reporting and administration
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
**How to Apply**:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
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