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Medical Secretary

3 weeks ago

Brisbane, Australia Icon Group Full time

**Administration**

**Brisbane**

**Part Time**

**Icon Cancer Centre Australia**

**Medical Secretary - Icon Cancer Centre Wesley, QLD**

**Supportive Team, Compelling Role**:Join our compassionate Administration Team and be the primary secretarial support to an experienced medical oncologist who attracts complex patient referrals and partners with our research teams to offer cutting edge treatments

**Permanent Position, Balanced Hours**: Join us in a Permanent Part-Time basis, working 28hrs a week across our Monday-Thursday (during daytime business hours)

**Above Market Salary**: We’re offering a
- very competitive_ hourly rate along with benefits such as parental leave, rewards programs, novated lease options and more
- If you have some or all of the below, we’d love to hear from you:_
- Secretarial experience within a busy medical specialist clinic
- Practice Management / Senior Administration experience
- PA/EA to surgeon/specialist experience
- Practice management qualifications

**About Icon**:
***
Icon Group is Australia’s largest dedicated cancer care provider with a growing reach into New Zealand and Asia. With over 1000 employees our Australian cancer services division is made up of 6 day oncology hospitals, 22 radiation oncology centres and 8 comprehensive centres offering, medical oncology, haematology and radiation oncology services under one roof. The group also encompasses chemotherapy compounding services and pharmacy.

Icon is dedicated to providing exceptional cancer care to communities across Australia. Given the size of Icon, we can provide opportunities within an ideal environment to develop your experience

**About the Role**:
***
We have an opportunity for an experienced Medical Secretary to join the team Icon Cancer Centre team within the Wesley Medical Centre, supporting one of our Medical Oncologists. Reporting to the Administration Manager, you will be responsible for the delivery of administrative services for the Doctor, to all patients, their carers', other external clients as well as your colleagues. We are looking at having someone join us for 28 hours per week.

Shifts will fall between 7:00am
- 6:30pm, Monday to Thursday.

**Key Responsibilities**:

- Welcoming patients, collecting and entering personal details, completing admissions paperwork with health fund checks
- Scheduling/organising patient appointments, organise day lists for consultant
- Prep consult rooms and paperwork for each clinical session
- Answering telephone calls and responding to enquiries
- Communicate fee schedules and enter/process patient invoicing and billing (Private Health and Medicare)
- Monitoring and assessing the administration care path of all patients
- Oversee wait room and respond to patient queries
- Discharge procedures and paperwork
- Supporting Icon's WHS Officers and committees to effectively carry out their responsibilities
- Ad-hoc administration/correspondence duties

**About the person we're going to hire**:
***
We are looking for an experienced Medical Secretary with outstanding customer service to join our team. We are looking for someone who is proactive, personable and enthusiastic about the role. If this sounds like you, we'd love to hear from you.

**Skills & Experience**:

- Experience in a similar role in Day Oncology/Haematology would be highly advantageous.
- Medical Specialist secretarial experience highly advantageous
- Practice Management / Senior Administration experience
- PA/EA to surgeon/specialist experience
- Practice management qualifications
- Experience with Medicare, DVA and Private Health Insurance
- Excellent organisational and time management skills
- Ability to communicate with clarity both verbally (face-to-face and telephone) and written
- Ability to use computer systems - competence required in Word and Excel
- Delivery of excellent client service (to internal and/or external clients)
- Possessing basic knowledge of medical terminology

**How to Apply**:
***
If you are highly enthusiastic, quick to adapt in a fast-paced environment and are passionate about healthcare, we want to hear from you. In return we offer a friendly, flexible and dynamic work environment and the opportunity to work for a growing and innovative market leader.