Human Resources Administration Officer

**The Organisation**

May Shaw Health Centre Inc. (MSHC) is an incorporated not for profit organisation. May Shaw Health Centre incorporates May Shaw Swansea, and May Shaw Aminya, Scottsdale.

Our Swansea site incorporates a 50 bed Residential Aged Care Facility, 18 independent living units, an Urgent Care Centre, 3 sub-acute beds and a variety of Home Care packages and services. Our Scottsdale site incorporates a 61 bed Residential Aged Care Facility and a variety of Home Care packages and services.

Our Vision is to support our communities to celebrate life in every stage. We aim to do this by working with our rural communities to provide responsive and innovative health and aged care services to enable our communities to remain in their local area.

**Position Purpose**

The purpose of this role is to assist, develop and coordinate the delivery of the MHSC's human resources “Program of Work”.

**Autonomy**

This position is directly responsible to their immediate manager, Director of People and Culture, for all aspects of service delivery/duties under their control.

**Role Accountabilities**

1. Coordinate and administer recruitment and selection activities

2. Administration of employment contracts/changes

3. Coordinate and administer onboarding processes and procedures

4. Coordinate and administer employee exit processes and procedures

5. Assist with the coordination and administration of work, health and safety processes and procedures

6. Coordinate and administer employee probation and performance appraisal processes and procedures

7. Assist with administration of employee training requirements, including tracking completion

8. Assist with administration of employee reward and recognition processes and procedures

9. Coordinate and manage all employee record keeping activities

10. Coordinate and administer human resources reporting requirements

11. Undertake and successfully complete allocated project tasks within required timeframes

12. Coordinate and administer all human resources forms, templates and standard letter

13. Generalist HR administration across the full cycle of human resource management (from hire to retire)

14. Proficient and accurate maintenance of systems and processes pertaining to human resources

15. Assist in process and system improvements for efficient and effective human resources administration

16. Provide efficient and accurate administration support as directed and required

**Generic Accountabilities - All Employees**

To provide clients with high quality support that addresses individual needs and enhanced independence, abilities, community participation and/or quality of life all employees are expected to:
1. To demonstrate consideration, understanding and respect for clients and their families at all times in all interactions.

2. Ensure personal and team contribution support overall team effectiveness by demonstrating a high level of commitment and efficient follow through of any tasks until completion or as otherwise agreed with the Manager.

3. Monitor and report performance against KPIs and take corrective action as required.

5. Provide a safe working environment within your area of responsibility, actively participating in and supporting a ‘safety first' business culture.

6. Ensure compliance with Statutory and Regulatory requirements, and MSHC policies, processes and procedures.

7. Emulate and encourage others to adhere to, MSHC's values in all work-related activities.

**Selection Criteria**

Essential Qualifications and Experience
- Successful completion of senior secondary education (further education related to the role responsibilities is desirable but not essential)
- Understanding of the full suite of human resource management (HRM), from hire to retire, with the ability to translate best practice knowledge into effective HRM practices
- Ability to learn and develop competence in new systems (HR, payroll, learning, etc) and competence with the MS Office suite, including excel
- Solid understanding of relevant legislation, compliance, and best practice in HRM with the ability to translate that knowledge into efficient and effective employment processes.

**Level of Expertise**
- Demonstrated ability to deliver results - drives and delivers performance against a set of goals.
- Well-developed written and verbal communication skills.
- Excellent interpersonal ability to develop rapport and build professional relationships with a range of stakeholders (internal/external)
- Well-developed organisational and time management skills and the ability to proactively identify and meet expectations in a timely manner.
- Demonstrated ability to self-motivate and self-manage.
- Demonstrated ability to undertake research, assess findings, draw conclusions and report.

**Behaviours**
- Emulating Values - demonstrates, through behaviour, an alignment to and an understanding of MSHC's values and the criticality of those values to MSHC's ongoing success.
- Ana