Receptionist

Admin / Secretarial / Office Support
- Receptionist
- ACT
- Contract or Temp

10/10/2024
- Leading national law firm
- Recognised in the AFR BOSS Magazine's Best Places to Work 2024

**The role**
This full-time, 6 month contract role is vital in supporting the firm by providing a friendly and professional first point of contact for our valued clients and business partners.

Main Reception duties
- Running an efficient and welcoming reception area
- Welcome clients on arrival and offering tea and coffee
- Preparing meeting rooms (eg water, glasses, whiteboards clean, etc)
- Coordinating client meetings and meeting room resources
- Ensuring reception, meeting rooms and kitchen are kept clean and tidy
- Attend to participant needs during meetings eg copying, scanning, printing
- Other ad hoc tasks as requested by professional staff or supervisor

Mail Handling
- Accept deliveries and payments and ensure delivery book is maintained
- Open, sort and prepare morning mail for distribution
- Prepare afternoon mail, including express and registered post

Office Support
- Daily delivery of legal documents to Courts, ACAT, Land Titles Office, ACT Revenue Office, Settlements and other business partners
- Ordering office stationery and kitchen supplies as directed by the Office Coordinator
- Collect and sustainably dispose of recyclables, cardboard, secure paper, used batteries and toner cartridges
- File archiving, closing and destruction and maintaining the firm’s Archives Register and LEAP and Aderant records
- Taking files to and retrieving from our archives and maintaining archives in good order
- Filling copiers throughout the office with paper every morning

**About you**
- Knowledge of Microsoft software eg Outlook, Excel, and Word
- Knowledge of phone systems in particular MS Teams
- Well-presented and professional
- Good work ethic and can take direction to learn on the job
- Organised with good attention to detail
- Excellent communication and interpersonal skills
- Understanding of WHS procedures
- Ability to maintain client confidentiality
- Ability to remain calm under pressure

**About Gadens**
Gadens is a leading, independent Australian law firm, with a clear vision and strategy for the future. We help people achieve their purpose in a complex world, by leading by example, inspiring others, innovating and building something we are all proud of.

At Gadens, we:

- develop and inspire our people
- do the right thing and make an impact
- work with quality clients in our chosen markets
- solve problems with people and technology working seamlessly together
- are a widely recognised and respected brand.

**What we offer**
We offer:

- Progressive and market-leading Parental Leave support including:

- 30 weeks' Paid Parental Leave
- Superannuation contributions while on Parental Leave, for up to 52 weeks (based on 5 days/week, regardless of your working days)
- An external coach to support our people through the various stages of the parental leave journey (Launch, Leave and Landing)
- A supported and staggered return
- Budget relief for fee earners upon landing/return
- Support and paid leave for Surrogacy and IVF treatment
- a friendly, down-to-earth, and supportive team environment
- ongoing professional development opportunities
- truly flexible work practices
- health and wellbeing initiatives
- a Climate Active certified carbon neutral workplace powered by renewable energy
- and much more

At Gadens, we engage with all of our people to create a work environment that encourages and promotes inclusion and diversity, while instilling pride in the firm and our values of excellence, collaboration, stewardship, positivity, responsibility and integrity. Our values and culture assist us in creating a cohesive environment in which we are committed equally to professionalism and personal fulfilment. We strive to create a culture where the principles of sustainability and corporate social responsibility are embraced and lived by our people every day. This includes respecting and connecting with First Nations people, and providing access to justice to those in need through our pro bono practice. This is what makes Gadens a great place to work.