Finance Officer

COX are ‘by the many, for the many.’ Our practice is some 600 talented architects, urban planners, interior designers, graphic designers, researchers, and digital visualisation experts. We continuously seek the brightest minds to innovate design, process, and typology.

Established over 50 years ago, our longstanding history has established key principles we continue to prioritise today. One being the planning of cities and design of spaces that are adaptable to change - cultural, social, technological, and economic. The other is the creation of sustainable spaces - environmental strategies that are embedded, rather than added, to our designs.

Today, we are one of the largest architectural practices in Australasia. Working across the globe on projects of international significance, our team brings experience and enthusiasm to every new project and client.

We invest in our people with mentoring, regular career development reviews, flexible work practices, generous parental leave, training, and a sustainable, diverse, fun, and educational atmosphere.

**Position**:
The Finance Officer will work closely with the Finance Manager to assist and provide support in Project Administration, QA/WHS, Payroll, Accounts Receivable and Accounts Payable and effectively manage the day to day general administration function for the Brisbane Studio. The Finance Officer will also provide support to the Directors, Management Team, Associates and Project Architects as required.

This position works closely with our COX Group Finance team who are based in Sydney in relation to the following:

- Fortnightly Payroll processing
- Fortnightly EFT payments, overseas payments
- Debt collection
- Monthly Management Account reporting

**Responsible for**:
**Project Administration**
- Maintain project admin files including signed copies of contract, all fee information and related correspondence.
- Issue job numbers for new projects and maintain on Vision
- Produce costing and information reports as requested
- Assist with Project cost summaries
- Preparation of ad-hoc reports

**Office Administration**
- Petty cash including reconciliation
- International Petty Cash including reconciliation
- Working closely with Finance Manager to support day to day processes
- Assist with general Office Administration as required

**Asset Management**
- Completing paperwork for asset acquisitions
- Assist with review of assets as part of year end processes

**Human Resources**:

- Maintain various employee registers
- Assist with induction process

**Payroll**
- Timesheet data entry and follow up with employees
- Leave entitlements Reconciliation
- Collection of all timesheets and monitoring and correction of required timesheet information
- Assist Finance Manager with Payroll

**Accounts Receivable**
- Debtor review, follow-up and collection as a priority
- Daily banking summary including allocation to invoices
- Maintain client AR information on Vision
- Ensure all reimbursable items and all deviations are coded correctly and charged for
- Prepare statements monthly-where necessary
- All AR filing/archiving as required
- Assist Finance Manager with invoicing including investigating queries
- Due diligence for new clients

**Accounts Payable**
- Processing creditor invoices
- Set up New Suppliers and ABN/Banking Details Checks
- Prepare all fortnightly invoices to be paid
- Prepare Fortnightly EFT run
- Creditor reconciliation and liaison with creditors
- Assist with any creditor/sub-consultant queries.
- Ensure all reimbursable amounts are recorded as such and re-charged to clients
- All AP filing/archiving as required
- Review and clear suspense account
- Review and clear prepayments account
- Cabcharge account preparation
- Credit Card collation and verification
- International Payments

**Project Bank Accounts**
- Assist Finance Manager preparing relevant forms and processing of sub-consultants invoices in accordance with Building Industry Fairness Act 2017 when required

**Sub-Consultant Accruals**
- Assist Finance Manager with Sub-Consultant Accruals and Reconciliations
- Assist with any sub-consultant queries and reconciliation issues

**Other Duties**
- Front of house relief and support - phone overspill
- Liasing with other Studio’s as required
- Creation and modification of documents using Microsoft Office including Word and Excel
- Assist with Month End Reporting
- Assist with FBT reporting to National Finance Team

**Experience**:

- Proficiency with Microsoft Office suite
- Professional presentation & a positive attitude
- Demonstrated ability to work autonomously and collaborate as part of a team
- Strong attention to detail and accuracy
- Adaptable, forward thinking with a willingness to learn
- Ability to solve complex issues
- Strong verbal and written communication skills
- Outstanding organisational and time management skills, with the ability to multi-task across a variety of areas
- At least 1-2 years’ experience in a si