Office Manager

2 weeks ago

Canberra, Australia HAYS Full time

Seeking experienced Office Managers

**Your new company**
This locally known company delivers large-scale precincts both residential and commercial and are in need of an Office Manager.

**Your new role**
The Office Manager role provides support to Managers and Employees whilst assisting in daily office needs and managing the companies' general administrative activities

The Office Manager role is responsible for:
1. Manage the Managing Director's and CFO's diaries, meetings and travel arrangements
2. Organise Group travel arrangements
3. Prepare and distribute correspondence, presentations, documents and management reports
4. Manage corporate registers, ASIC lodgements including company and trust registrations
5. Design and upkeep of the corporate structure and organisational staff structure documents
6. management of the Office, including the presentation, cleanliness, office plants, kitchen and functionality of the office
7. Oversee the daily function of reception, inclusive of the management and training of direct reports
8. Organise staff functions, catering and events
9. Manage, administer and monitor stock control of office and stationery consumables
10. Support to the finance and admin teams assisting with various tasks as required
11. Maintain secure register documents
12. Credit card management for senior management
15. Purchase Order creation and management
16. Raising PO requests and monitoring the HR Accounts Payable folder for any outstanding Purchase Orders
17. Collating finance documents
18. Assist/support the HR Manager and HR Coordinator when required
19. Adhoc duties as required

**What you'll need to succeed**

Experience
- Proven experience as an administrative assistant
- Knowledge of Office Management systems and procedures
- Working knowledge of Office equipment
- Proficiency in MS Office

**Skills**:

- Excellent time management skills and the ability to prioritise work
- Attention to detail and problem-solving skills
- Excellent written and vernal communication skills
- strong organizational skills with the ability to multi-task

Key Performance Requirements:
1. Engage and build strong relationships with stakeholders
2. Demonstrate excellent written, verbal, presentation and interpersonal skills
3. Provide sound judgement, interpretative skills and informed decision making
4. Analyse results and problem solve
5. Pay high attention to detail with well-developed proof reading and accurate data entry skills
6. Display a strong sense of urgency and the ability to prioritise workloads effectively
7. Work within an environment where competing and changing priorities exist

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2683631

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