Payroll Officer Nsw

**Introduction**:
Value Care Limited is a leading NDIS provider of high-quality healthcare services, dedicated to delivering exceptional care and support to our clients. Our mission is to enhance the well-being and quality of life for individuals through compassionate, personalised care. With a commitment to excellence, we strive to create a supportive and collaborative work environment where our staff can thrive and make a meaningful impact. At Value Care Limited, we believe in the power of teamwork, innovation, and continuous improvement to achieve the best outcomes for our clients and our community.
**Description**:
**Position Summary**:
**Key Responsibilities**:
**Payroll Management**:
Process end-to-end payroll for all employees using Xero/ELMO or other payroll processing software.
Ensure compliance with the industry Awards (SCHADS, Aged Care, Nursing etc.), including complex penalty rates, overtime, and allowances.
Verify and manage accurate timekeeping records in alignment with the organizational policies.
Calculate and process wages, salaries, allowances, overtime, penalty rates, leave entitlements, location-based rosters etc. in accordance with the respective Award and the organizational policies.
Manage regular payroll schedules (weekly, fortnightly, or monthly) to ensure timely payments.
**Award Interpretation**:
Liaise with relevant stakeholders to ensure compliance with the Award conditions.
**Process Improvement**:
Identify inefficiencies in existing workflows and implement solutions to reduce manual effort, such as automation or integration with HR systems.
Develop and document standardized payroll procedures to ensure consistency and compliance.
Identify and resolve inefficiencies or compliance risks in payroll processes.
Create payroll process guides and FAQs to reduce dependency on individual expertise.
**System Expertise**:
Leverage Xero Payroll features such as automated reporting, Single Touch Payroll (STP) lodgement, and employee self-service portals for efficient management.
**Adapting to Organizational Needs**:
Tailor processes to account for diverse employment types (full-time, part-time, casual, overseas sponsored) and complex entitlements under the respective industry Awards.
Collaborate with the HR and Finance teams to integrate payroll with the broader organizational systems.
**Compliance and Reporting**:
Prepare and lodge payroll-related statutory reports, including PAYG, superannuation, and Single Touch Payroll (STP).
Ensure adherence to legislative and tax requirements applicable to for-profit and not-for-profit organizations.
Ensure payroll practices to comply with the Fair Work Act, industry Awards, and other industrial agreements relevant to the Value Care group entities.
Comply and collaborate with the Employee Benefits and Salary Packaging providers to ensure that Payroll is processed in a smooth and timely manner.
Lodge accurate and timely reports with government bodies, including:
PAYG Withholding Tax.
Single Touch Payroll (STP) submissions to the Australian Tax Office (ATO).
Superannuation Guarantee contributions to nominated funds.
Australian Charities and Not-for-profit Commission (ACNC) reporting.
Prepare payroll records and reconciliation reports for internal and external audits.
Conduct regular self-audits to identify and rectify compliance gaps.
Generate monthly, quarterly, and annual payroll reports for management, covering:
Total payroll costs.
Leave liabilities.
Staff entitlements.
Knowledge of government grants or funding conditions that impact payroll allocation and reporting.
**Payroll Record Maintenance**:
Maintain accurate and up-to-date employee records, including tax file numbers, superannuation details, and salary packaging agreements.
Archive payroll documentation securely for compliance and auditing purposes.
**Employee Support**:
Act as the primary point of contact for payroll queries from employees.
Provide timely and accurate resolutions to payroll-related issues.
Build trust through transparent and fair payroll practices, aligning with the organization’s values.
**Collaboration and Training**:
Work closely with HR and the finance teams to align payroll functions with the organizational goals.
Train relevant staff on payroll procedures and compliance matters as required.
**Budget-Conscious Payroll Management**:
Work within tight budget constraints typical of not-for-profits, balancing compliance with cost efficiency.
Provide payroll insights that inform workforce planning and financial sustainability.
**Skills and Experiences**:
**Key Selection Criteria**:
**Formal Education**:
Certificate IV or Diploma in Payroll Administration, Bookkeeping, or Accounting (minimum preferred) OR
Bachelor’s Degree in Accounting, Finance, Human Resources, or a related field (desirable but not mandatory).
**Professional Certifications (Desirable)**:
Certification in payroll systems such as Xero or ELMO or Employment Hero Payroll or other relevant platforms.
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