Executive Assistant

APS 4 - $74,882 - $81,521 per annum plus superannuation
- Various Divisions
- Adelaide, SA, Brisbane, QLD, Canberra, ACT, Darwin, NT, Hobart, TAS, Melbourne, VIC, Perth, WA, Sydney, NSW

**Who we are**
We are the Department of Climate Change, Energy, the Environment and Water. We lead Australia’s response to climate change and sustainable energy use, and help protect our environment, heritage, and water. We provide advice to the Australian Government around climate, energy, and the environment, and administer legislation.

The department also enforces laws relating to the protection of the environment and biodiversity, wildlife, fuel quality and greenhouse gas storage. We deliver policies and programs to help address climate change and build a more innovative, future ready energy system, protect our unique environment, biodiversity and heritage, manage Australia’s water resources for industry and regional communities, and advance Australia’s interests in the Antarctic and Southern Ocean.

We are innovative and collaborative.

We look to the future.

For more information about us please visit our website.

**Who we are looking for**:

- Are you someone looking for a good admin job, or are you returning to the workforce, or are you just looking for a change?_

Do you have:

- good time management and organisational skills?
- good verbal and written communication skills?
- good digital literacy?

Do you like:

- being busy?
- helping people?
- doing lots of different things, sometimes all at once?

And are you:

- a team player?
- a problem solver?
- a self-starter?
- proactive and willing to learn new skills?

**Job Overview**

A DCCEEW APS Level 4 Executive Assistant (EA) provides comprehensive administrative support to a Branch Head’s office. They exercise discretion, judgement, and maintain confidentiality in a position of trust.

Branch Heads rely on their EAs to support them with routine administrative tasks. EAs work under general direction and are influential, adaptable, and agile.

EAs also work collaboratively with other EAs across the department to ensure the senior executives are well supported.

**The Job**
EAs have a wide range of duties which may include:

- Manage the Branch Head’s diary and arrange their travel.
- Track the Branch Head’s expenses and reconcile financial statements.
- Manage correspondence for the Branch Head:

- Prepare responses to routine and less complex enquiries.
- Coordinate and track ministerial workflows.
- Follow-up on information to ensure deadlines are met.
- Arrange meetings and organise logistics.
- Collate meeting papers, minutes, reports and briefs.
- Book meeting rooms.
- Arrange sustenance for meeting attendees.
- Provide other general administrative support functions to the branch and for the division executive group as required.

**What we are looking for**
**Knowledge and experience**
- Demonstrated experience providing high level administrative support in a fast-paced environment.
- Experience working in a senior manager’s office in the public or private sectors is desirable but not essential.

**Skills and capabilities**
- Ability to achieve results by showing initiative, agility and adaptability in a fast-paced environment.
- Ability to communicate effectively and be influencial by delivering information clearly in a variety of formats.
- Ability to collaborate across teams by using great interpersonal skills that enable you to speak up and engage with senior leaders and a broad range of stakeholders.
- Ability to think ahead by scanning current and emerging priorities, anticipating and identifying the criticality of tasks, and managing outcomes appropriately.
- Exercise discretion by using good judgement and maintaining confidentiality.

**Eligibility and other requirements**
**Citizenship** - To be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.

**Security Clearance**:

- This position requires either a Baseline Vetting security clearance or a Negative Vetting 1 security clearance. You will be required to obtain and maintain a clearance at this level.

**For additional information, please read the Job Description below.