Team Coordinator

**Team Coordinator**
- **Permanent**:

- **Sydney NSW**:

- **Hybrid Working Arrangements**

**How will I Help?**

As the Team Coordinator you will work closely with the Director, Government Affairs, WIB & Reputation Strategy within the Corporate Affairs and Community, a newly established business unit which brings together Government Relations, Media Relations, Corporate and Business Communications, and Foundations teams. This role exists to support the Director, Government Affairs, WIB & Reputation Strategy, by providing efficient and effective coordination of all office functions including diary, forward planning, and administration processes.

You will operate in a fast-paced environment. You will be able to work autonomously and as part of a team, liaising with a multitude of stakeholders across the broader Westpac Group.

**Responsibilities **, not limited to**:

- Coordination of leadership team key meetings, including the preparation of agendas and presentation material
- Ensure all material required for meetings is collated in day folders on a timely basis
- Prompt handling of internal and external stakeholder requests
- Maintaining the strong Executive Assistant network with stakeholders
- Processing all accounts in a timely manner which includes Invoice approvals and P-cards and reconciliation compliance
- Approval (as delegated on behalf of the Director, Government Affairs, WIB & Reputation Strategy) for WEAPS Staff reimbursements, IT requests in IT Store, SRM, Optus), PeopleHQ leave approval and eAcademy Learning requests.
- Updating and maintaining the team organisational chart and distribution lists, ensuring these are accurately reflected in the People Directory.
- Property/work point co-ordination
- General day to day office management support for the Director, Government Affairs, WIB & Reputation Strategy Maintaining and liaising with the National Press Club regarding upcoming addresses and events.
- Ensure upcoming events are in events register and maintained with actions required

**What’s in it for me?
**You’ll play a significant part of the future of a business that has been around for 200 years. Our purpose is helping Australians succeed. So we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure.

**What is it like to work there?
**We aim to provide one big, supportive team of people who love helping others succeed. Working with us you'll discover new ways of working, and an exciting range of roles to showcase your skills. As an equal opportunity employer, we’re proud to have created a culture where people can be their best, in an environment that values diversity and flexibility. And one where everyone belongs.

**What do I need?**
- Previous experience working as an Executive Assistant
- 5+ years’ experience in the financial services industry and project management
- Advanced PC literacy (MS Office: Word, PowerPoint, Excel, Teams)
- Excellent verbal and written communication skills
- Knowledge of Westpac systems, policies, and processes
- Ability to work autonomously and as part of a team, liaising with all levels of the Business and our customers, building strong working relationships
- Strong organisational, time management, problem solving and communication skills
- Adaptability and flexibility
- Strong planning and organisational skills and the ability to manage multiple tasks at any given time

**How do I Apply?**
- The health and wellbeing of our employees is our top priority. We’ve developed clear standards to ensure our people are confident, safe and healthy whether they’re working from a Westpac Group site or working from home. These are based on expert medical advice and Safe Work Australia guidelines. _