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Accounts and Administration Manager

2 weeks ago

Hobart, Australia Lifeline Movers Full time

**About Us**

Lifeline Movers is a leading provider of moving and logistics services, committed to delivering outstanding customer experiences. We take pride in our efficiency, reliability, and dedication to excellence. As we continue to grow, we are looking for a proactive and detail-oriented **Accounts and Administration Manager** to join our team in Hobart.

**About the Role**

**Key Responsibilities**
- Providing prospective customer with quotes as per our business policies.
- Providing strong customer support and service.
- Accurately maintaining timesheets and logbooks for staffs including drivers and ensuring they are paid on time.
- Overseeing and reconciling daily transactions, general ledger entries, and financial operations using **Xero accounting software**.
- Reconcile **company credit card statements** and oversee toll and fine management.
- Manage **accounts payable and receivable**, processing and issuing invoices to customer. Following up on outstanding debtor accounts.
- Conducting **end-of-month**reconciliations.
- Preparing end of month profit and loss report.
- Process **vehicle registrations**on a quarterly basis and manage **CTP and other** **insurance**requirements for all jobs.
- Ensure compliance with **TAS Transport regulations**, filing electronic documentation as needed.
- Ensure **accuracy and compliance** in all registration documentation.
- Submit required documents to **stakeholders, suppliers, and contractors**.
- Maintain **office supplies, and stationery orders**.
- Handle **incoming/outgoing mail** and other general office tasks.
- Ensure **accurate data entry and system updates**.
- Assist with **event coordination** and support additional administrative tasks as required.
- Preparation of Business Activity Statement on a quarterly basis and liasing with external accountant for lodgement.

**Requirements**:

- Strong **attention to detail** and excellent **time management** skills.
- Reliable with a **strong work ethic** and the ability to **work independently**.
- **Valid Driver’s Licence** is required.
- Experience with **Microsoft 365 (Proficient skill in excel is mandatory), Xero, and Square** is highly preferred.
- Ability to **prioritize multiple responsibilities** in a fast-paced environment.

Previous experience in **accounting, administration, and customer service**is advantageous.

**Job Types**: Part-time, Permanent

Pay: $35.00 - $42.00 per hour

Expected hours: 20 - 25 per week

Schedule:

- Shift work

Ability to commute/relocate:

- Hobart TAS 7000: Reliably commute or planning to relocate before starting work (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 10/03/2025