Lease Administrator

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
What’s your ambition? Is it a big goal or small steps? Professional or personal? We’d like to know, because we make your ambitions our business.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work alongside game-changing real estate initiatives.

**What this opportunity involves**:
We are on the lookout for a driven graduate or administrator to join our Canberra based team to become our new Lease Administrator on behalf of JLL with a prominent Government Account.

The Lease Administrator will be responsible for efficiently supporting management in performing a diverse range of property portfolio related duties including co-ordination, reporting and management of the portfolio in line with the requirements of JLL & the Account.

**An overview of the role**:
Calculate fixed, CPI and lease events report for Property Managers on a monthly basis
Manage all Lease Administration related landlord queries
Responsible for ensuring all document/ paperwork, including drafting and distribution of IOV/MOUs occurs within acceptable timeframes.
This includes but is not limited to lease documents, correspondence, monthly reports etc.
Responsible for ensuring all lease documentation is processed within a timely manner.
Responsible for management of LA Team process. Detailed review on submissions and weekly database audit as per instructed
Assisting in the management and coordination of property portfolio activities relating to lease renewal, lease negotiations, surrender, terminations, rent-reviews, statutory charges, general finance and incomplete tenures.
Admin related duties across the portfolio inclusive of arrears settlement, and incomplete Landlord information
Provide superior customer service to all tenants, clients, contractors and vendors at all times.
Maintain Meeting Minutes in leasing and valuation meetings where requested.
Potential to work outside of normal business hours for the purpose of training both JLL and client staff

**Sounds like you? This is what we are looking for**:
University graduate (Real Estate, Commerce, Finance or Property Law background) OR at least 1 years of relevant work experience
Having the ability to understand and interpret commercial contracts and Rent Roll reporting (preferably real estate leases)
Work strongly both independently as well as in a team
Strong knowledge of accounting and reconciliation
Experience using a property management/lease administration system and Microsoft excel reporting
Excellent written and verbal communication skills
Advanced computer skills in Excel and data software
Positive approach/attitude to meeting internal stakeholder needs

**What you can expect from us**:
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.