Business Manager

**Overview**:
**Work type**:Full time

**Salary**:Salary not specified

**Grade**:Ed Support Level 1-Range 5

**Occupation**: Executive Management

**Location**: Colac-Otway

**Reference**: 1477878

**Selection Criteria**:
**SC1**:A demonstrated ability to contribute to strategic decision making within the school by providing advice and information to the Principal, the Leadership Team and School Council on operational issues relating to finance, personnel and administration systems.

**SC2**: Demonstrated knowledge and experience in respect to human resource and financial management records systems as well as demonstrated understanding of CASES21, Compass, Edupay, the Student Resource Package, and Asset Information Management System.

**SC3**: Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice to Leadership and School Council in respect to those reports.

**SC4**: High level written, verbal and organisational skills, including the capacity to prioritise workflows.

**SC5**: Demonstrated ability to lead and contribute effectively to a range of teams within the school, including the management of major school function.

**SC6**: Demonstrated ability to lead the growth of an administration team, with a flexible and adaptable approach while effectively managing multiple priorities and maintaining high standards.

**Role**:
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources. The role requires handling of sensitive and confidential matters.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

**Responsibilities**:
As a member of the leadership team within the school, the Business Manager is responsible for the following:
**Finance**
- Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
- Prepare funding submissions for the leadership team and school council.
- Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
- Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
- Administer government grants and other school income.
- Manage fund raising activities.

**General Administration**
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Oversee the processing of student admissions, registrations, enrolments and transfers.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.

**Human Resources**
- Research, plan and prepare development programs for support staff.
- Manage recruitment procedures.
- Provide authoritative advice to the leadership team on support structures and work practices.
- Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
- Manage procedures relating to employee relations issues, including Workcover administration.
- Assist in the development of human resource planning using the student resource planning tool.

**Manage School Resources**
- Coordinate the use and maintenance of school buildings and equipment.
- Liaise and negotiate with service providers in respect to the cost and quality of services.
- Supervise the delivery of contracted services, including but not limited to cleaning contracts, uniform shop outsourcing contracts and other provision of service agreements
- Manage the development and collection of resource material at the school.

**Support School Council**
- Coordination of School Council and Finance Committee meetings and presentations
- Draft reports and make recommendations on operational issues.
- Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
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