Office Administrator

1 week ago

Rockingham, Australia Fresenius Medical Care Full time

**Position Title**: Office Administrator
**Reports to (position)**: Dialysis Clinic Manager

**Primary purpose of the role**:

- To provide high quality level of reception and secretarial services to the patients, staff and Manager at the clinic in a caring and supportive manner.
- To perform the clerical and administrative functions required to efficiently operate a dialysis clinic.

**Key Responsibilities**
**General Administration**
- Answer the switchboard in a courteous and professional manner.
- Liaise with patients and their families in a compassionate manner.
- Perform general clerical and administrative tasks as required i.e. filing, minute taking, agenda.
- Responsible for petty cash dispersal and reconciliation.
- Responsible for maintaining the levels of and ordering general office supplies.
- Actively participates in the quality improvement program.
- Coordinate the use of the centre for physicians and/or public hospital visiting staff.
- Act as a contact point for IT issues in the clinic.
- Collate and forward state statistics and internal Clinics statistics as required.
- Data entry as required.
- Manage accounts payable processing for the Clinic.
- Liaise with maintenance contractors to enhance the operational work area and ensure compliance with the occupational health and safety policy.
- Provide administrative support for the Clinical Advisory Committee (where applicable).
- Organize transport for patients to and from the dialysis clinic.
- Book and manage appointments for patients.
- Other duties and responsibilities as assigned by the Clinic Manager.

**Billing Administration**
- ** **To ensure that all necessary forms for new patients are completed and correctly loaded into the centralized billing system.
- Prepare and collate all required supporting documentation required to accompany invoices.
- Undertake banking procedures for all cheque and cash payments.
- Prepare and maintain an accurate record management system of all patient records.
- Prepare and maintain reconciliation records.
- Forward ISIS data to State related Health Commission on a monthly basis.
- Forward HCP data to Private Health Funds on a monthly basis.
- Minimum 2 years’ experience in an Administration position.
- Intermediate computer competence in MS Office.
- Experience in health fund Billing Administration.
- Excellent Customer Service skills.
- Effective communication and interpersonal skills including the ability to operate within a multidisciplinary and multicultural team.
- Work with confidentiality, discretion, and maturity.
- Ability to multi-task in an at times busy and stressful environment
- Ability to prioritize tasks around interruptions and unplanned events
- Knowledge of Infection Control / Hygiene principles and implementation of this knowledge into daily practice

  • Part Time Sales Administration Officer

    6 days ago

    East Rockingham, Australia Fenner Conveyors Australia Pty Ltd Full time

    Permanent position - part time hours with flexible working days - Busy sales office in East Rockingham - Supportive and friendly atmosphere Over the past several years, the Fenner Family has really grown, especially here in Western Australia. You will find us working across various mining operations throughout the Pilbara and South-West regions. We are...

  • Internal Audit Officer

    1 week ago

    Rockingham, Australia LO-GO Appointments WA Full time

    Short term assignment - 3 month contract with possible extension - Guaranteed Top Hourly Rate - We Know Local Government! We are currently assisting a large Local Government based South of Perth in their search for an **Internal Audit Officer.** - Providing administrative support to the Manager Internal Audit. - Conducting internal audits as directed and...

  • Functions and Events Officer

    1 week ago

    Rockingham, Australia Prestige Catering and Event Hire Full time

    **This Job is based in Rockingham** Are you looking to join a team that is focussed on providing excellent service? Do you love Weddings? Events? This may be the position for you... Prestige Catering and Event Hire is an award winning caterer based in Rockingham, servicing all suburbs of Perth. We are a well established catering company servicing the...

  • Membership Officer

    1 week ago

    Rockingham, Australia City of Rockingham WA Full time

    **Fixed term, part-time to 24 March 2026 (15 hours per week)** The City of Rockingham is located 40km south of the Perth CBD and is one of the fastest growing local governments in the south metropolitan area. We are responsible for the provision and delivery of high quality services, facilities and events that meet or exceed community expectations....

  • Customer Services Officer

    1 week ago

    Rockingham, Australia City of Rockingham WA Full time

    Aqua Jetty is committed to providing excellent customer service to all patrons during each transaction. Your role at the centre will be to provide assistance to the Assistant Coordinator (Services) in providing high levels of service on the reception desk and merchandise shop. This role will suit you if you are great with people, have strong time management...

  • Front Desk Administrator

    4 days ago

    City of Rockingham, Australia beBeeCustomerService Full time $55,000 - $70,000

    Receptionist / Attendance Officer RoleThis role is pivotal in ensuring smooth administrative operations related to attendance across all levels, from Kindergarten to Year 12.The Reception/Attendance Officer will provide exceptional customer service to students, parents, and staff while supporting the College Administration team. The successful candidate will...

  • Streetscape Officer

    1 week ago

    Rockingham, Australia City of Rockingham WA Full time

    **Permanent, Full-time (Average of 38 hours per week)** **Roster Applies (working across weekends and public holidays)** The City of Rockingham is located 40km south of the Perth CBD and is one of the fastest growing local governments in the south metropolitan area. We are responsible for the provision and delivery of high quality services, facilities and...

  • Business Support Officer

    4 weeks ago

    City of Rockingham, Australia Careers at Council Full time

    Business Support Officer - Parks ServicesJoin to apply for the Business Support Officer - Parks Services role at Careers at CouncilContinue with Google Continue with GoogleBusiness Support Officer - Parks Services3 days ago Be among the first 25 applicantsJoin to apply for the Business Support Officer - Parks Services role at Careers at CouncilGet AI-powered...

  • Business Support Officer

    4 weeks ago

    City of Rockingham, Australia Careers at Council Full time

    Business Support Officer - Parks ServicesJoin to apply for the Business Support Officer - Parks Services role at Careers at CouncilContinue with Google Continue with GoogleBusiness Support Officer - Parks Services3 days ago Be among the first 25 applicantsJoin to apply for the Business Support Officer - Parks Services role at Careers at CouncilGet AI-powered...

  • Project Officer

    2 weeks ago

    City of Rockingham, Australia Careers at Council Full time

    Join to apply for the Project Officer - Civil role at Careers at Council1 day ago Be among the first 25 applicantsJoin to apply for the Project Officer - Civil role at Careers at CouncilPermanentFull-time (average of 38 hours per week)The City of Rockingham is located 40km south of the Perth CBD and is one of the fastest growing local governments in the...