CEO Assistant Office Assistant

Overview

Key Responsibilities
- **Executive Support**:

- Provide comprehensive administrative support to the executive team.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- **Website and AI Software Management**:

- Create and maintain the company website using Wix, including backend settings.
- Utilize AI tools for text generation, video creation, and poster design.
- Ensure effective use of AI software to streamline operations and enhance productivity.
- **Business Document Management**:

- Write and edit high-quality project proposals and company introduction materials.
- Publish company updates and content on LinkedIn and other platforms.
- Convert and edit PDF documents as needed.
- **Meeting Coordination**:

- Organize and coordinate formal business meetings, including with outsourcing companies.
- Prepare agendas, take minutes, and follow up on action items.
- Facilitate communication between internal and external stakeholders.
- **HR and Recruitment Support**:

- Manage recruitment efforts in Australia, staying informed about local market conditions.
- **Research and Analysis**:

- Conduct in-depth industry research and data analysis.
- Prepare detailed analytical reports to support decision-making.
- Stay updated on industry trends and best practices.
- **Business Development**:

- Support business development efforts by identifying new opportunities and maintaining client relationships.
- Assist in preparing proposals and presentations for potential clients.
- Represent the company at industry events and networking functions.

Skills and Qualifications
- **Language Proficiency**: Fluent in both written and spoken English and Chinese.
- **Technical Skills**: Proficient in using Wix, AI text generation tools (e.g., ChatGPT), AI video creation, and AI poster design tools.
- **Document Management**: Skilled in writing and editing business documents, LinkedIn posting, and PDF handling.
- **Meeting Coordination**: Experienced in organizing and coordinating business meetings and communicating with outsourcing companies.
- **HR Knowledge**: Understanding of recruitment processes and HR policies, particularly in the Australian market.
- **Research and Analysis**: Strong research abilities with the capacity to conduct thorough data analysis and report writing.
- **Business Development**: Capable of identifying business opportunities, maintaining client relationships, and representing the company professionally.
- **Interpersonal Skills**: Excellent communication skills, affable, and able to build strong relationships.
- **Logical Thinking**: Possesses clear logical thinking skills and the ability to handle tasks methodically.

Working Conditions
- **Flexibility**: May require working evenings and weekends to accommodate business needs.
- **Mobility**: Willing to travel as needed for meetings and events.
- **Independent Work**: Ability to work independently with mínimal supervision.

Compensation
- **Salary**: Competitive salary based on experience and qualifications.
- **Benefits**: Comprehensive benefits package including health insurance, retirement plans, and professional development opportunities.

We are an equal opportunity employer and welcome applicants from all backgrounds to apply. If you meet the above qualifications and are excited about the opportunity to contribute to our team, we encourage you to apply.

Pay: $65,000.00 - $75,000.00 per year

**Benefits**:

- Professional development assistance
- Salary packaging

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus
- Performance bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)

**Language**:

- Mandarin (required)

Work Authorisation:

- Australia (required)

Work Location: In person