Legal and Company Secretary Coordinator

2 days ago

Melbourne, Australia Flybuys Full time

**About us**:
We’re known for being the country’s most popular rewards program, making the everyday worth more for millions of Aussies. But years of success and growth doesn’t happen by keeping up the status quo.

All the things that make working at Flybuys different as usual - these aren't just values we talk about. They’re built into everything we do, every day.

Be part of a company that's always questioned the norm. A business that's well-established, but still expanding. With one eye on the horizon.

And together we can make every day different as usual.

**Your Team**:
We've already built a pretty amazing team, but we're not looking for more of the same. Our day-to-day is made stronger when we surround ourselves with people who are different, like you.

We work really hard to build teams that support each other. It’s the kind of environment you’ll miss while you’re on holidays.

**Your Role**:
There is no typical working week at Flybuys. But here are some of the things you might be working on, day-to-day;
- Provide timely and efficient legal operational support to the Legal Team
- Provide assistance to the Company Secretary with the company secretarial function as required.
- Contract management including filing, scanning and archiving.
- Working with the business on arranging the execution of contracts by following appropriate internal processes.
- Creating and managing the Flybuys trademark, patent and business name register.
- Managing LEX (contract management system) and training new users of the system (both in Legal and Procurement).
- Managing Xakia (matter management system).
- Managing the payment of invoices from external law firms and ASIC.
- Assisting with CLO with the monthly legal budget and liaising with the legal finance business partner.
- Provide professional support services to the Company Secretary
- Collating board packs.
- Loading board packs to the Flybuys paperless board pack system.
- Managing the board calendar.
- Preparing circular resolutions.
- Attending to all statutory filings and ensuring records are maintained and up to date.
- Ensuring that all company records are complete and up to date.
- Onboarding new directors to the Flybuys paperless board pack system
- Implementing new technology to assist the operations of the legal and co sec team.

**To be successful you will have**:

- Extensive legal administrative experience, either at a top tier law firm or efficient in-house department.
- Demonstrated understanding of, and experience in, dealing with legal document production.
- Proven experience in contract portfolio management.
- Demonstrated high-level communication skills together with the ability to deal effectively with people at all levels.
- Proven ability to be hands on, innovative and think laterally.
- Highly skilled in Microsoft word, Excel, PowerPoint and Outlook.
- Experience using of document management software to deliver information to the **_flybuys_** Board, other Executives and ASIC.

**Rewarding Careers**

At **_flybuys_** we are here to help you achieve a rewarding career. We believe that when you are valued and recognised, you will feel inspired every day. We are passionate about career development and will provide you with all the tools you need to be the best that you can be.

We know that it is our people that drive innovation, and we promote a workplace that celebrates diversity and equal opportunity.

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