Shipping Coordinator

Since Vulcan was founded in 1995, we have become Australasia’s highest performing metals distributor and processor. Our sustained growth is the product of superior service and dedication to continuously improving to every facet of our business.

At Vulcan, we believe that being a diverse and inclusive workplace makes us better in every way. We are proud to have a diverse team from over 70 different countries and more than 90 different ethnicities from across our sites.

Come and join us at our Vulcan site in Smithfield, NSW.

The position of Office administrator plays a crucial role in supporting daily office operations by managing shipping documentation and processes, raising purchase orders PO’s) and maintaining back order reports. This position ensures smooth workflow by coordinating with suppliers, internal stakeholders and external partners, in order to meet the Business needs efficiently. A high level of detail and proactivity is required to maintain accuracy, customer satisfaction and operational efficiencies.

**Key Responsibilities**:

- Prepare and process shipping documentation (invoices, packing lists, etc)
- Track shipments to ensure time delivery and escalate issues that may arise
- Liaise with warehouse teams to manage timely receipting of inbound deliveries where required
- Raise and issue purchase orders to suppliers following an approval process
- Address invoice vs PO discrepancies as it occurs
- Maintain an accurate record of PO’s, invoices, test certificates, bills of lading, and any other relevant information/documents pertaining to inbound deliveries
- Generate, maintain and distribute back order reports to corresponding suppliers
- Monitor products on back order and follow up as to reasoning
- Provide regular reports to management on status of supplier deliveries, via SIFOT
- Identify trends or issues in backorder patterns and recommend corrective actions
- Ensure records are accurately maintained and easily accessible

**Requirements**:

- Proven experience in purchasing, logistics and/or supply chain
- Familiarity with shipping processes and related documentation
- Knowledge of purchase order systems and supplier management
- Strong proficiency in excel and exposure to ERP systems
- Excellent organizational and multitasking skills
- Strong attention to detail and problem solving abilities
- Ability to communicate effectively with internal and external partners
- Proactive, out of the box thinker
- Customer Focused

**Benefits**
- Professional but relaxed company culture
- Monthly team BBQ
- Employee Assistance Programme

Please note you must either be residing in Australia or hold a current relevant work visa to be considered for this role.