Examinations Officer, Ave

**Examinations Officer /**

**Australasian Veterinary Examination (AVE)**

**Australasian Veterinary Boards Council**

Located in the Melbourne CBD, AVBC Inc (avbc.asn.au) ensures the quality of the veterinary profession in Australia and New Zealand.

We are recruiting an Examinations Officer to join our eight-member AVBC staff team. This is a part-time role working 0.6 FTE (negotiable to full time depending on skills).

This role supports the AVBC’s Australasian Veterinary Examination Committee (AVEC). AVEC is responsible for the development, oversight and delivery of a competency-based examination system. Completion of the AVE is a pathway to veterinary registration in Australia and New Zealand for overseas-trained veterinarians.

Key deliverables of the role are the administration of a range of processes and functions in relation to AVBC examination activities and the provision of high-quality support to the AVE Committee.

Tertiary qualifications in a relevant field with appropriate previous experience in a regulatory/compliance and/or education environment is preferred. You will need to be proficient with Microsoft Office programs, including Word and Outlook and have intermediate Excel skills and familiarity with Adobe Acrobat Pro. Experience with data and database management systems (CRMs) would also be helpful. AVBC personnel are multi-faceted, and your specialty skills will complement those of our staff, volunteers, committees and contractors.

SELECTION CRITERIA INCLUDE:

- Highly developed administrative skills, including accuracy and attention to detail,
- Highly developed analytical skills,
- Excellent oral and written communication and interpersonal skills,
- Experience dealing with a wide range of people,
- Performance and results oriented,
- Self-management and time-management skills,
- Ability to manage sensitive and confidential information,
- Ability to build trust and rapport with key stakeholders while actively managing expectations, and
- Understanding of member-based organisations and professions.

**A position description (PD) follows. Please ensure your covering letter addresses the selection criteria and the key skills, qualifications and attributes listed in the PD.**

Position Description

**Examinations Officer / Australasian Veterinary Examination (AVE)**
Reports to: Executive Director

Time fraction: 0.6 (3 days/week)

**Context - Council and Committee Overview**

The AVBC acts on behalf of member registration boards of Australia and New Zealand, the Australian Veterinary Association and the New Zealand Veterinary Association. The AVBC and member boards are responsible for ensuring that the public can be confident about the standard of veterinary practice of any veterinarian registered in Australasia.

This new part-time/job-share role helps support the AVBC standing committee, the Australasian Veterinary Examination Committee (AVEC). AVEC is responsible for assessing the suitability for practice in Australia and New Zealand of overseas-trained veterinarians. It is responsible for the development and oversight of a competency-based examination system called the Australasian Veterinary Examination (AVE). Completion of the AVE is a pathway to veterinary registration in Australia and New Zealand for overseas-trained veterinarians whose veterinary qualifications are not recognised for the purpose of registration in Australia and New Zealand without further examination.

Together with the AVE Coordinator, the Examinations Officer will support AVEC and its functions and responsibilities including development and oversight of the AVE, the establishment and maintenance of standards, for registration purposes, of veterinary knowledge and clinical competence and in the conduct and delivery of the AVE.

**Position Purpose**

The occupant of this role will be able to work both independently and as member of the small AVBC staff team. They will be multi-skilled, proactive and an organised person with an eye for detail. They will have the experience to engage with both internal and external stakeholders and to assist AVEC and AVBC with the conduct and delivery of the AVE.

**Key responsibilities**:
The key responsibilities of the role are to:
**Examinations management**
- Liaise with external examination partner regarding hosting and maintenance of the AVBC Question Bank on their custom item bank management platform and the preparation of theAVE Preliminary (MCQ) Examination papers.
- Liaise with external venue provider, and with the AVE’s Chief clinical examiner, regarding the organisation and conduct of multiple AVE Final (Clinical) Examination sessions in Queensland each year.
- Keep statistics and prepare reports as required.

**Attendance at examinations**
- Assist with the organisation, documentation and conduct of examination sessions.
- Attendance at examination sessions as required.
- Act as a liaison and observer at Stage 2 examination sessions.

**Data management and reporting