Admin Assistant

2 weeks ago

Brisbane, Australia Beginning Boutique Full time

Throwback to the year 2008, way back when online shopping wasn’t even a thing (can you believe that?) Our CEO extraordinaire Sarah dreamed of creating an online community that loved getting packages delivered for the weekend and experiencing exceptional customer service at their fingertips. After a 21st birthday trip to Paris, Sarah returned with an idea to do just that 15 years later, Beginning Boutique is the go-to online destination for all your weekend event needs That’s right - if you’ve got a ticket to it, we’ve got an outfit for it
Based in Brisbane, Australia, we’re looking for excellent people to join our expanding team. We love people who love what they do, push boundaries and strive for personal excellence. If this sounds appealing, then hey, hello, we’d totally love to meet you.

Overview:
The purpose of the Administration Assistant is to support the Buyers with all administration tasks. This role will need to be a true right-hand and go-to for all administrative needs and ad hoc projects for the Product Team. This role requires a person with strong attention to detail, the ability to manage and complete ad hoc tasks in a fast paced environment, strong organisation skills and excellent communication skills.

**Responsibilities**:

- All administration associated with order raising and order management, with accuracy
- Critical Path updated accurately and regularly in line with daily, weekly or monthly changes
- Communicate in a timely manner with Buyers of any updates with orders.
- Undertake all general administration associated with managing the Department
- Prepare all administration requirements in advance for all key meetings for the Buyers including setting up sales templates.
- Adhere to critical path deadlines
- Effective management of all samples and associated administration
- Assist Assistant Buyer in organising marketing sample racks in a timely manner
- Maintain a sample/fabric library
- Maintain organised tech packs and approvals folder
- Daily effective and accurate communication with the supplier base.

**Requirements**:
To be successful in this role you will need to have the following;
- Design/Buying/Merchandising Degree or Diploma or Business/Commerce Degree desirable
- Strong attention to detail
- Strong Excel skills
- Excellent accuracy
- Problem solving skills
- Strong communication skills
- Very organised
- Ability to prioritise
- Proactiveness
- Can do, positive attitude
- Flexible
- This is an entry level position into a buying office.

**Benefits**:

- Flexible working arrangements available
- Excellent employee discounts on clothing
- Excellent workplace culture:

- Regular team events
- Work a team that loves what they do
- Work with like-minded people who are passionate and experienced in their fields
- We care about you:

- Training and development focus for staff
- A culture that supports on your health and wellbeing
- We care about the future:

- We donate 1% of proceeds to our charity partners through our BB Better initiative
- We have a sustainability and ethical targets
- We work with charities year-round

This position is based in Brisbane, QLD, Australia and cannot be completed remotely.

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